Email File-and-Refer System Using Hierarchical Sorting Marks
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Solution Overview
Problem
Users face difficulties in efficiently searching for specific emails due to the lack of effective title management and organization in email systems, leading to emails being buried among numerous received and sent messages, making it hard to find important emails over time.
Innovation Solution
An email file-and-refer system that includes a terminal device with a sending and receiving unit, storage unit, display unit, and operation unit, which allows users to select either a link process or email search process, displaying sorting marks in hierarchies to facilitate easy identification and linkage of important emails.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If emails are saved chronologically in large quantities, then the storage capacity is improved, but the ease of finding specific emails deteriorates
Solution Approach 1:
The patent divides the email management system into multiple hierarchical categories (e.g., personal, business, important) and uses sorting marks to segment emails within each category. This segmentation allows users to navigate through large volumes of emails by first selecting a category, then using sorting marks to identify specific emails, thereby maintaining ease of search even as the total number of saved emails increases significantly.
2Ease of operation
If email titles are kept simple for quick communication, then the ease of sending emails is improved, but the reliability of email identification deteriorates
Solution Approach 1:
The patent introduces sorting marks as an intermediary element that bridges the gap between simple email titles and reliable email identification. While senders can keep titles simple for quick communication, the sorting mark system provides an additional layer of identification and organization. Users can attach sorting marks to emails based on their importance or category, ensuring reliable identification without burdening the title field.
3Measurement precision
If multiple flag marks are used to indicate important emails, then the measurement precision of importance is improved, but the ease of operation deteriorates
Solution Approach 1:
The patent transitions from a one-dimensional flag system to a two-dimensional hierarchical sorting mark system. Instead of stacking multiple flags vertically, sorting marks are organized in a hierarchical structure with different levels and categories. This dimensional change allows for precise importance indication through the hierarchy level while maintaining ease of operation by presenting the information in a structured, easily navigable format rather than a cluttered list of flags.
Data Source
AI summary
Problem:To provide an email file-and-refer system or program capable to easily and conveniently search a desired email from received or sent emails.Resolution Means:The email link process displays sorting marks to sort the received or sent emails dividing into each of the plural hierarchies where the sorting mark belongs, executes the link process to link them to the emails based on the operation of the operation unit, and executes a text information input process based on the operation of the operation unit. The email search process performs a display process dividing into each of the plurality of hierarchies, executes a designating process based on the operation of the operation unit, and executes an extract process based on the operation of the operation unit.