Group Email Label Propagation Across Multiple Mailboxes
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Solution Overview
Problem
In email messaging, group email messages are treated as multiple individual messages, increasing time and storage costs due to the need to manage each destination email address separately, leading to inefficiencies in user productivity and storage usage.
Innovation Solution
A method and system that store group email messages in multiple email mailboxes and propagate updated labels across these mailboxes, allowing users to mark emails as spam or irrelevant, thereby moving them to lower priority folders and reducing storage and time costs by enabling bulk deletion.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If group email messages are treated as multiple individual messages for each destination email address, then each user can manage their own emails independently, but storage costs and time costs increase proportionally with the number of destination email addresses
Solution Approach 1:
The patent merges multiple copies of the same group email message into a single stored instance in the email server, while maintaining separate label sets for each destination email address. This combining approach eliminates redundant storage of identical message content across multiple mailboxes, directly reducing storage costs while preserving individual user management capabilities through separate labels.
Solution Approach 2:
The single stored group email message serves multiple functions by being shared across multiple destination email addresses simultaneously. The message content is universally accessible to all recipients, while individual label management allows each user to personalize their view and organization, achieving multi-functionality with reduced storage overhead.
2Adaptability or versatility
If group email messages are treated as multiple individual messages, then each user can apply labels independently, but the time cost to open, read, and manage each message increases with the number of destination email addresses
Solution Approach 1:
The patent combines multiple label sets associated with a single stored group email message. When a user opens the message, their specific labels are applied and displayed, but the underlying message content is shared across all users. This merging eliminates redundant message loading and processing, significantly reducing time cost while maintaining independent label management capability.
Solution Approach 2:
Instead of storing full copies of the message for each user, the system creates virtual copies by applying user-specific labels to the single shared message instance. This allows each user to have their personalized view and management experience without the time overhead of loading and managing separate physical message copies.
3Stability of the object's composition
If updated labels are propagated to all stored email messages, then consistency across mailboxes is improved, but network traffic and processing overhead increase
Solution Approach 1:
The patent merges the label update propagation process by maintaining a single source of truth for each label in the centralized email server. When a label is updated, the change is stored once and automatically reflected for all destination email addresses accessing the shared group message, eliminating the need to propagate updates across multiple distributed copies and significantly reducing network traffic.
4Ease of operation
If multiple stored email messages are maintained for group emails, then each user has full control over their messages, but bulk deletion and storage management become inefficient
Solution Approach 1:
The patent merges multiple message instances into a single stored message with multiple label sets. This allows bulk deletion operations to be performed on a single message object that serves multiple users, dramatically improving deletion efficiency and productivity while preserving user control through their individual label configurations that determine message visibility and organization.
Data Source
AI summary
One or more embodiments includes storing a group email message in multiple email mailboxes to obtain multiple stored email messages, receiving, for a first stored email message in the stored email messages, an updated label from a first user computing device, detecting, in response to receiving the updated label, that the stored email messages matches the first stored email message, and storing the updated label with at least a subset of the stored email messages. The method further includes transmitting, with the updated label and to a second user computing system, a second stored email message in the stored email messages.