Email Memo Function Reduces Server Load
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Solution Overview
Problem
In web mail systems, users cannot easily determine which files or documents are related to specific emails without opening the mail, leading to increased server load when previewing mail contents, and users cannot effectively utilize large storage spaces for file management.
Innovation Solution
Implementing a memo function that allows users to insert and display brief explanations of email contents, either in the email header or as an attachment, enabling users to check mail contents without opening the email and reducing server load by using memo data stored in a database or as an attachment.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If preview function is provided to check mail contents without opening mail, then users can check mail contents briefly, but load of mail server increases
Solution Approach 1:
The patent extracts only the essential memo information from the full mail content and transmits it to the user terminal for preview. The mail server sends a simplified version containing only the memo field rather than the complete mail body, allowing users to check mail contents briefly while significantly reducing server processing load and bandwidth consumption.
Solution Approach 2:
The patent segments mail content into two parts: memo information (transmitted for preview) and full content (transmitted only when user opens the mail). This segmentation allows the preview function to operate with minimal server load while preserving access to complete content when needed.
2Loss of information
If users open each mail to check related files or documents, then users can know file relationships, but time consumption increases
Solution Approach 1:
The patent performs preliminary action by including memo information that describes the mail content and related files in advance. Users receive this preliminary information with the mail header, allowing them to understand file relationships without opening each mail. This preliminary provision of information eliminates the need for time-consuming sequential mail opening.
3Quantity of substance
If large size storage space is provided for file transmission, then web mail can be used for file storage and management, but users cannot easily determine which files are related to specific emails
Solution Approach 1:
The patent introduces memo information as an intermediary element that connects emails with their related files. The memo field serves as a mediator that describes the content and file relationships, making it easy for users to identify which files are associated with specific emails without needing to open each email or navigate through stored files manually.
Data Source
AI summary
Disclosed is a method and system for providing memo in electronic mail. Memo data is further added to general mail data. Electronic mail sender sends electronic mail including memo data. The memo data may be inserted in the mime header or may be inserted in the form of attachment file, or may be inserted in the mail body. Besides that mail sender inserts memo data, mail receiver can also insert memo data to received mail for mail management. Users can check identify mail more conveniently through memo related to mail. A memo icon is provided in mail read page, and memo is displayed to users when mouse event on the memo icon occurs.