Selective Email Postscript Routing via Intermediary Server
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Solution Overview
Problem
Existing email systems lack the ability to attach additional notes or instructions that can be sent only to selected recipients without revealing them to all addressees, posing privacy and security risks and lacking etiquette.
Innovation Solution
A system that partitions email recipients into main and secondary groups, allowing users to append and encrypt additional messages for secondary recipients, which are routed through a standalone server to be selectively displayed with the main email, while maintaining privacy and security.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If additional notes or instructions are included in the main email body, then all recipients receive the same message, but this compromises privacy and security by revealing information to unintended recipients
Solution Approach 1:
The patent segments the email content into a main message portion and separate additional notes or instructions. The main message is sent to all recipients, while the additional notes are selectively appended only to specific recipients' copies based on predefined criteria or user selection, thereby protecting privacy while maintaining operational simplicity.
Solution Approach 2:
The patent introduces an intermediary processing system that acts as a mediator between the sender and recipients. This system automatically manages the selective distribution of additional notes by intercepting the email, identifying target recipients, appending appropriate notes to their copies, and delivering the customized messages, thus eliminating the need for manual composition of multiple separate emails.
2Loss of information
If separate emails are sent to different recipient groups, then privacy is maintained, but this increases the complexity of email sending and management
Solution Approach 1:
The patent combines multiple email sending operations into a single unified action. The sender composes one email with main content and specifies additional notes for different recipient groups in a single interface. The system then automatically processes this unified input, generating and sending customized email copies to different recipients without requiring the sender to manually compose and send separate emails, thus reducing operational complexity while maintaining privacy.
Solution Approach 2:
The patent implements a self-service system where the email platform automatically handles the complex task of selective note distribution. The system autonomously identifies recipients, appends appropriate additional notes based on predefined rules or user specifications, and manages the delivery process without requiring manual intervention for each recipient, thereby maintaining privacy while minimizing the burden on the sender.
3Adaptability or versatility
If CC or BCC fields are used for notification, then all recipients are informed, but this lacks the ability to provide personalized instructions to specific groups
Solution Approach 1:
The patent applies local quality by allowing different portions of the email content to be distributed to different recipient groups. The main message serves as a common foundation for all recipients, while additional localized notes or instructions are selectively appended only to specific recipients or groups based on their roles, relationships to the sender, or other criteria, thereby providing personalized communication while maintaining overall information privacy.
Data Source
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AI summary
A system and method providing for appending of a note or instruction to the contents of an email such that the note or instructions is only appended to emails of selected recipients of a group of recipients, with only the email going to the other recipients of the group of recipients is provided.