Closed Menu Filtering for EMR Data Capture
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Solution Overview
Problem
Current electronic medical record (EMR) systems are limited in their ability to handle multiple results for a particular item in a case report form during integrated data capture, leading to potential data discrepancies and inefficiencies, as they often allow only single result population and lack filtering capabilities and audit trails.
Innovation Solution
A system and method for filtering values in a closed menu for integrated data capture, which includes receiving a time range associated with EMR data, presenting values in a closed menu, and populating the case report form with selected values, while maintaining audit trails and preventing manual editing to ensure data congruity and accuracy.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Device complexity
If only one result is allowed to be electronically populated in the case report form, then the system simplicity is maintained, but data accuracy and completeness deteriorate when multiple applicable results exist
Solution Approach 1:
The system dynamically adapts between single-result and multi-result modes based on the specific data capture needs. The closed menu interface allows flexible selection of one or multiple applicable results without requiring a completely different system architecture, thus maintaining simplicity while improving accuracy.
Solution Approach 2:
The system changes the parameter of result selection from fixed single-value to flexible multi-value selection. By allowing users to select multiple results from the closed menu when applicable, the system improves data completeness without fundamentally changing the electronic population mechanism.
2Ease of operation
If manual editing is allowed to correct electronically transcribed values, then data flexibility is improved, but data discrepancies between source documentation and research database increase
Solution Approach 1:
The closed menu acts as an intermediary between the electronic transcription and the final data capture. Instead of allowing direct manual editing that could create discrepancies, the system provides a controlled menu of pre-validated options that users can select from, ensuring data congruity while maintaining operational flexibility.
Solution Approach 2:
The system provides feedback by presenting the closed menu with available results for user review and selection. This feedback mechanism allows users to verify and select the appropriate value without manually editing, thus maintaining data reliability while preserving ease of operation.
3Quantity of substance
If all available data from EMR is presented without filtering, then data completeness is improved, but ease of selection and processing deteriorates due to information overload
Solution Approach 1:
The system segments the available EMR data by organizing it into a structured closed menu with filtering capabilities. Users can selectively view and choose from relevant data categories or time periods, making the selection process easier while maintaining access to complete data when needed.
Solution Approach 2:
The closed menu provides dynamic filtering options that allow users to adjust the scope of displayed data based on their specific needs. The system can dynamically show all available data or filter it by time range, data type, or other criteria, balancing completeness with ease of selection.
Data Source
AI summary
Systems, methods, computer-readable media, and graphical user interfaces for facilitating filtering values in a closed menu for integrated data capture are provided. Integrated data capture workflows are initiated from within an electronic medical record (EMR). Time ranges associated with data from the EMR are received. Data is gathered from the EMR to make available to case report forms. Values associated with the data are presented in closed menu for the time ranges. Selections of the values are received. Case report forms are populated with the selected values.