Enabler Application for Document Management Integration
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Solution Overview
Problem
Integrating company software systems with document management systems is complicated and time-consuming, requiring detailed knowledge of both systems and their APIs, especially when different departments use various applications to access documents.
Innovation Solution
A computer-implemented system that uses an enabler application to manage associations between fields of a host application and a document management system, allowing for the retrieval and display of document data through an interface without the need for custom programming, by querying the document management system based on context rules and returning relevant document data.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If programming extensions are created to integrate company software systems with document management system, then integration functionality is achieved, but integration complexity and time consumption increase
Solution Approach 1:
The patent introduces an application enabler as an intermediary component that sits between the host application and the document management system. This enabler handles all the complex programming extensions and API integrations, allowing the host application to access document management functionality through simple, pre-configured interfaces without requiring direct complex programming between systems.
Solution Approach 2:
The application enabler is designed as a universal integration layer that can work with multiple different host applications and document management systems. It provides standardized interfaces and configuration options that enable various applications to access document management functionality without requiring custom programming extensions for each specific application pair.
2Manufacturing precision
If detailed knowledge of company software systems and document management system APIs is required for integration, then integration precision is improved, but ease of operation deteriorates
Solution Approach 1:
The application enabler implements self-service functionality by automatically configuring integration parameters and mapping data fields between the host application and document management system. The system provides built-in tools for automatic connection establishment, field mapping, and parameter synchronization, eliminating the need for manual configuration by developers with deep API knowledge.
Solution Approach 2:
The enabler acts as a mediator that translates between the simple interfaces of the host application and the complex APIs of the document management system. It handles all the intricate API calls, authentication, and data format conversions automatically, allowing users to achieve precise integration without needing to understand the underlying complex API interactions.
3Adaptability or versatility
If different departments use different applications to access documents, then departmental flexibility is improved, but system integration complexity increases
Solution Approach 1:
The application enabler provides a universal access layer that supports multiple different host applications used by different departments. Each department can continue using their preferred applications while the enabler provides standardized access to the document management system, eliminating the need for separate integration solutions for each departmental application.
Solution Approach 2:
The system architecture segments the integration complexity into a separate, dedicated enabler component. This allows each department to work with their own applications independently while the enabler handles the aggregation and standardization of access to the document management system, reducing overall system integration complexity.
Data Source
AI summary
Systems and methods are provided for providing document data. A host application is displayed on an interface of a computer system, where the host application includes an interface field that is linked to a document field of documents in a document management system. An enabler application captures a field value for the interface field and an operation identification from the host application. A context rule database contains a plurality of context rules that are accessed based upon the operation identification, where the context rule identifies a type of document that is relevant to the identified operation. A document management system is configured to be queried based on the field value and the relevant document type, where the document management system is configured to return document data based on said query, and where the interface of the computer system is configured to be updated based on the returned document data.