Enterprise Journal System with Batch Validation

Resolve Bottlenecks,
Find Innovative SolutionsGenerate Solutions

Solution Overview

Problem

Geographically diverse business enterprises face challenges in producing reliable accounting records due to the time-consuming and expensive nature of communication between local accounting systems, leading to inefficiencies in data processing and reconciliation.

Innovation Solution

A system comprising an interactive and batch system, where accounting data entries are validated and processed based on predetermined rules, allowing for the rejection of invalid entries with associated feedback, and subsequent reconciliation, enabling efficient data management across geographically dispersed locations.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If local accounting systems are used at geographically separated computer systems, then communication between systems is necessary to produce reliable accounting records, but support for such systems becomes time consuming and expensive

Engineering Contradiction:

Improvereliability of accounting recordsVSAvoidtime consuming support

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

An intermediary system is introduced between the interactive system and batch system to automatically validate and process accounting data entries. This intermediary validation layer eliminates the need for time-consuming manual support while ensuring reliable accounting records through automated rule-based checking.

Inventive Principle:

Principle #24Intermediary (Mediator)

Solution Approach 2:

Validation rules are established in advance within the interactive system to preemptively identify and reject invalid accounting data entries before they are processed by the batch system. This preliminary validation action prevents errors from propagating through the system, reducing both support time and ensuring record reliability.

Inventive Principle:

Principle #10Preliminary action

2Reliability

If manual validation and processing of accounting data entries is performed, then errors can be caught, but the process is time consuming and inefficient

Engineering Contradiction:

Improveerror detection capabilityVSAvoiddata processing efficiency

Core Design Contradiction:

ReliabilityVSProductivity

Solution Approach 1:

Manual mechanical validation processes are replaced with an automated electronic validation system that uses predetermined rules stored in the interactive system. This substitution maintains error detection capability while dramatically improving data processing efficiency through automated batch validation.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The interactive system performs self-validation of accounting data entries using internally stored validation rules, eliminating the need for external manual review. The system serves itself by automatically identifying, rejecting, and reporting invalid entries, thereby maintaining reliability while enhancing productivity.

Inventive Principle:

Principle #25Self-service

3Manufacturing precision

If comprehensive validation rules are applied to all accounting data entries, then data quality is improved, but system complexity increases

Engineering Contradiction:

Improvedata qualityVSAvoidsystem complexity

Core Design Contradiction:

Manufacturing precisionVSDevice complexity

Solution Approach 1:

Validation rules are segmented and organized into distinct categories within the interactive system, allowing for systematic application to different types of accounting data entries. This segmentation maintains high data quality through comprehensive validation while managing system complexity through structured rule organization.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

A universal validation framework is implemented in the interactive system that can handle multiple types of accounting data entries through a common set of predetermined rules. This multi-functional approach improves data quality across all entry types while avoiding the complexity of separate validation systems for each data type.

Inventive Principle:

Principle #6Universality (Multi-functionality)

4Adaptability or versatility

If geographically dispersed locations use separate accounting systems, then local autonomy is maintained, but communication and reconciliation costs increase

Engineering Contradiction:

Improvelocal system autonomyVSAvoidcommunication and reconciliation costs

Core Design Contradiction:

Adaptability or versatilityVSLoss of energy

Solution Approach 1:

The batch system provides automated feedback to the interactive system regarding validation results and rejected entries. This feedback mechanism enables geographically dispersed locations to maintain local autonomy while automatically reconciling data quality issues, thereby reducing communication and reconciliation costs through systematic error reporting and correction.

Inventive Principle:

Principle #23Feedback

Data Source

PatentUS7644021B2Electronically assisted enterprise journal system

Publication Date: 2010.01.05 KROGER THE

AI summary

A method for processing accounting data of an enterprise includes entering accounting data entries associated with one or more accounts in memory of an interactive system, the interactive system capable of communicating with a batch system. At least some of the accounting data entries are copied to the batch system. The batch system includes a processor configured for rejecting certain ones of the accounting data entries copied to the batch system based on predetermined rules stored in memory of the batch system and associating reject information with rejected accounting data entries for use in correcting the rejected accounting data entries. The rejected accounting data entries are copied including the associated reject information to the interactive system.