Cloud ERP Secure Data Exchange via Verification Link
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Solution Overview
Problem
Current cloud-based ERP systems lack a secure method for authorized entities to share data with unauthorized entities, such as customers, without compromising security or efficiency.
Innovation Solution
The system sends a link from an authorized entity to an unauthorized entity, which, when selected, verifies the unauthorized entity and allows them to view or add data to the ERP system, with features like maximum access counts and periodic alerts.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If cloud-based ERP systems allow unauthorized entities to access data, then data sharing efficiency is improved, but system security is compromised
Solution Approach 1:
The patent introduces a secure link mechanism as an intermediary between authorized and unauthorized entities. The link contains encoded verification data that allows unauthorized entities (like customers) to access specific data without direct system access, thus maintaining security while enabling data sharing. The link acts as a controlled gateway that verifies entity identity through encoded parameters.
Solution Approach 2:
The system segments access rights by creating specific links for specific data items or operations. Each link is independently verified and contains granular access permissions. This allows the system to share individual data items with unauthorized entities without granting broad system access, resolving the contradiction between selective data sharing and overall system security.
2Device complexity
If manual data sharing methods are used between entities, then system complexity is reduced, but manual errors increase
Solution Approach 1:
The system enables unauthorized entities to self-serve by providing them with links that allow them to directly view or add data without manual intervention from authorized users. The verification process is automated through the link's encoded parameters, eliminating manual data transfer steps and reducing human error while maintaining controlled access.
Solution Approach 2:
The system performs preliminary verification actions by encoding entity identification and permission data within the link itself before the unauthorized entity accesses the data. This pre-verification mechanism automates the authentication process, reducing manual intervention and minimizing errors associated with manual data sharing procedures.
Data Source
AI summary
An aspect of the present invention facilitates secure data exchange between entities. In one embodiment, an Enterprise Resource Planning (ERP) system (provided according to aspects of the present invention) sends on behalf of a first entity, a link to a second entity, the first entity being an authorized user of the ERP system and the second entity being an unauthorized user of the ERP system. Upon receiving an indication that the link has been selected by the second entity in an end user system, the ERP system verifies the second entity based on the link and facilitates the second entity to either view a first data stored in the ERP system or add a second data to the ERP system.