Event Management System Using Intermediary Server Automation
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Solution Overview
Problem
Current communication tools are inefficient for coordinating and managing social events involving multiple people, as they require continuous availability for multiple and redundant communication threads, making it difficult to schedule and update events effectively.
Innovation Solution
A cloud-based event management system that allows event sponsors to use a networked application server to manage invitations, updates, and event information, using SMS capabilities to communicate with attendees on their behalf, without requiring specialized software or services from invitees, enabling passive event management even when the sponsor is inaccessible.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If multiple and redundant communication threads are used between people attending the event, then communication coverage is improved, but device complexity and ease of operation deteriorate due to requiring continuous availability to answer messages
Solution Approach 1:
The patent introduces an event management server as an intermediary that centralizes all communication threads. Instead of multiple people needing to directly communicate with each other through redundant threads, all communications are routed through the server which manages invitations, updates, and coordination centrally, eliminating the need for continuous availability to multiple communication channels
2Reliability
If the sponsor continuously manages and updates event information, then event management reliability is improved, but loss of time increases due to sponsor unavailability
Solution Approach 1:
The event management server enables self-service functionality where the system automatically manages event information, sends updates to attendees, and handles coordination tasks without requiring continuous sponsor involvement. The server maintains event reliability by autonomously processing communications and keeping all participants informed
Solution Approach 2:
The server acts as an intermediary that takes over the sponsor's management responsibilities, allowing the sponsor to step away while the server continues to manage invitations, send updates, and coordinate event details, thus eliminating time loss due to sponsor unavailability
3Manufacturing precision
If specialized software or services are required from invitees, then event management precision is improved, but ease of operation deteriorates
Solution Approach 1:
The event management server provides a universal platform that handles all event management functions through a single service. Instead of requiring invitees to use specialized software for different tasks (invitations, updates, coordination), the server consolidates these functions into one accessible service that works across standard communication channels
Data Source
AI summary
Event management operations are enabled. The operations can include receiving a request to manage an event on behalf of an event sponsor identity associated with an event sponsor, the request including event information including a description of the event, invitee identities associated with invitees to the event and invitee contact information associated with the invitees, generating an event invitation message including the description of the event and an instruction for responding to the event invitation message, directing the event invitation message to be sent to the invitee contact information associated with the invitees, determining that responses to the event invitation message have been received from a set of the invitees, generating an event update message based on a sorting of the responses from the set of the invitees, and directing the event update message to be sent to sponsor contact information associated with the event sponsor.