Event Management System for Passenger Grouping and Scheduling

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Solution Overview

Problem

The corporate travel and event management industries face challenges in coordinating and managing ground transportation and greeter services for large events, particularly due to the complexity of handling multiple airports, terminals, flight schedules, and varying passenger arrival times, which leads to inefficiencies and increased costs.

Innovation Solution

An event management system that includes computer processors and a computer program product for optimizing passenger manifests, vehicle management, and staff allocation, featuring components for data conversion, group scheduling, invoicing, and data visualization to automate the planning and forecasting process, reducing manual labor and errors.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Ease of operation

If manual scheduling of ground transportation and greeters is performed, then flexibility in handling individual passenger needs is improved, but time consumption and labor requirements increase significantly

Engineering Contradiction:

Improveflexibility in handling individual passenger needsVSAvoidtime consumption for scheduling

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The system segments passengers into groups based on arrival times, airports, terminals, and other criteria. This segmentation allows automated processing of large numbers of passengers while still enabling manual intervention for special cases like VIPs or passengers with specific needs, thus resolving the contradiction between automation efficiency and operational flexibility.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The system performs preliminary automated grouping and scheduling based on flight data and passenger information before manual review. This preliminary action handles the routine aspects of scheduling automatically, freeing up time for manual handling of exceptional cases, thereby reducing overall time consumption while maintaining flexibility.

Inventive Principle:

Principle #10Preliminary action

2Loss of energy

If automated grouping algorithms are used to optimize vehicle assignment, then transportation costs are reduced, but the complexity of the scheduling system increases

Engineering Contradiction:

Improvetransportation costsVSAvoidscheduling system complexity

Core Design Contradiction:

Loss of energyVSDevice complexity

Solution Approach 1:

The system introduces an intermediary automated grouping algorithm that acts as a mediator between raw passenger data and final vehicle assignments. This intermediary layer handles the complex optimization calculations automatically, reducing transportation costs while shielding users from the underlying computational complexity through a simplified interface.

Inventive Principle:

Principle #24Intermediary (Mediator)

Solution Approach 2:

The system replaces manual mechanical scheduling processes with automated computational algorithms. This substitution uses computer-based optimization to handle vehicle assignment, reducing transportation costs through efficient routing and grouping while the software manages the complexity internally, presenting a simpler interface to users.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Adaptability or versatility

If multiple data formats from different airlines and travel agencies are manually processed, then data compatibility is improved, but manual labor and error rates increase

Engineering Contradiction:

Improvedata compatibilityVSAvoidprocessing efficiency

Core Design Contradiction:

Adaptability or versatilityVSProductivity

Solution Approach 1:

The system implements a universal data import capability that can automatically process multiple data formats from different airlines and travel agencies through a single interface. This multi-functional import mechanism handles various formats (CSV, Excel, XML, etc.) and data structures automatically, ensuring data compatibility while eliminating manual processing steps and reducing error rates.

Inventive Principle:

Principle #6Universality (Multi-functionality)

4Measurement precision

If real-time flight data monitoring is implemented, then accuracy of scheduling information is improved, but system resource consumption increases

Engineering Contradiction:

Improveaccuracy of scheduling informationVSAvoidsystem resource consumption

Core Design Contradiction:

Measurement precisionVSUse of energy by moving object

Solution Approach 1:

The system implements periodic monitoring of flight data at strategically determined intervals rather than continuous real-time monitoring. This periodic action maintains scheduling information accuracy by updating data at key moments (e.g., before departure, during critical phases) while significantly reducing system resource consumption compared to continuous monitoring.

Inventive Principle:

Principle #19Periodic action

Data Source

PatentUS8744882B2Event management system

Publication Date: 2014.06.03 212 EVENT GROUND GLOBAL

AI summary

An event management system is disclosed. The event management system includes a memory, a computer display, an event creation component, a conversion mapping component that maps passenger data from a user format into an application specific format; a group scheduling component that categorizes passengers into groups, a passenger management component, a vehicle management component, a staff management component, a versioning component, an invoicing component, and a data visualization component. Also disclosed is a computerized method for event planning.