Automated Event Staff Assignment via Dynamic Filter Generation
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Solution Overview
Problem
Current systems for managing volunteers and staff for events are inefficient due to the manual process of creating and filtering custom questionnaires, leading to time-consuming and error-prone personnel assignment, especially when dealing with large numbers of users and diverse skill requirements.
Innovation Solution
A system that automatically generates custom filters based on questionnaires completed by event staff, allowing for efficient filtering and assignment of roles and shifts, and supports data importation and integration with existing databases to create new custom fields and filters.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If manual processes are used to create and filter custom questionnaires for event staff, then flexibility in customizing questions is maintained, but the process becomes time-consuming and error-prone
Solution Approach 1:
The system enables self-service by automatically generating custom filters based on questionnaire responses without requiring manual intervention. The system serves itself by linking questionnaire fields to filter criteria automatically, eliminating the need for organizers to manually create and apply filters for each custom question.
Solution Approach 2:
The system performs preliminary action by pre-configuring filter templates and criteria structures in advance. When custom questions are added to questionnaires, the corresponding filter frameworks are already in place, allowing the system to quickly populate specific filter criteria based on the questionnaire responses rather than creating filters from scratch during the assignment process.
2Adaptability or versatility
If manual filtering of questionnaire responses is performed, then customization of filters is flexible, but the process becomes increasingly difficult and error-prone with large numbers of users
Solution Approach 1:
The system enables self-service by automatically generating custom filters based on questionnaire responses without requiring manual intervention. The system serves itself by linking questionnaire fields to filter criteria automatically, eliminating the need for organizers to manually create and apply filters for each custom question.
Solution Approach 2:
The patent replaces the mechanical manual filtering process with an automated computer-based system. Instead of manually creating and applying filters to questionnaire responses, the system automatically generates filter criteria based on the custom questions and responses, substituting human manual operations with automated computational processes to eliminate errors and improve reliability.
3Adaptability or versatility
If data is imported from external sources with unsupported fields, then data migration is possible, but the system requires additional integration features to create new custom fields
Solution Approach 1:
The system applies dynamics by making the database schema adaptable and changeable. When importing data with unsupported fields, the system dynamically creates new custom fields and filter templates based on the imported data structure. This allows the system to evolve and accommodate new data types without requiring rigid preconfiguration, reducing integration complexity while maintaining adaptability.
Data Source
AI summary
Event organizers must assign volunteers, staff, sub-contractors etc. over multiple roles, multiple shifts, and multiple locations. Assigning individuals, whether a few to hundreds or thousands, requires the user to filter through registration information and align this to the roles/shifts etc. This is further complicated when the registration forms used to acquire user data are custom questionnaires. Embodiments of the invention automatically generates custom filters for subsequently filtering of the entries made by registrants where the user generates custom questions. Further, embodiments of the invention allow the importation of data from other sources wherein if it includes fields not supported by the database into which the data is being imported the system automatically adds new custom fields to the database as well as supporting the establishment of new questionnaires, new custom filters, and triggering registration updates from existing registrants to acquire new data for the new custom fields.