Unified Experiential Learning Platform for Campus Risk Management
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Solution Overview
Problem
Current systems for managing experiential learning opportunities, such as internships and externships, lack uniformity and interconnectivity, making it difficult to track student progress, communicate student accommodations, and manage risks across a large university system like the California State University system.
Innovation Solution
A computer-implemented system with a relational database and content management system (CMS) that includes modules for tracking student placements, risk assessment, and emergency notifications, allowing users to input and manage data through a secure website, ensuring compliance with policies and minimizing administrative efforts.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If a decentralized system is used to coordinate experiential learning opportunities, then campus autonomy and flexibility are maintained, but uniformity and interconnectivity across campuses deteriorate
Solution Approach 1:
The patent implements a centralized web-based platform that serves multiple campuses simultaneously, providing universal access to experiential learning opportunity data. The system allows each campus to maintain its own data while enabling system-wide search, tracking, and management capabilities, thus achieving both campus autonomy and system-wide uniformity through a multi-functional centralized architecture
2Device complexity
If manual tracking methods are used for student progress, then implementation complexity is reduced, but monitoring accuracy and completeness deteriorate
Solution Approach 1:
The patent replaces manual mechanical tracking methods with an automated web-based information system. The system automatically tracks student progress, stores background information on organizations, manages communications about student accommodations, and monitors risk events through electronic databases and web interfaces, eliminating the need for paper-based manual processes while significantly improving tracking accuracy and completeness
3Reliability
If comprehensive risk management protocols are implemented, then student safety is improved, but administrative burden increases
Solution Approach 1:
The patent implements automated risk management features where the system itself performs monitoring and notification functions. The web platform automatically tracks student locations, sends emergency notifications when risks are detected, and manages risk documentation without requiring manual administrative intervention for each risk event, thus maintaining high safety standards while reducing administrative burden
Data Source
AI summary
A system, methods and software for administering and managing experiential learning opportunities (ELOs) are disclosed. The system generally includes a database server storing a relational database containing ELO placement data and records and having an interface configured to communicate with a university computer having a student information database thereon, website server, configured to host an ELO website through which users interact with the relational database, and a memory in the website server, storing a content management system (CMS) that comprises modules and a data pool stored in/on storage nodes on the website server. The modules include a forms module for users to enter ELO data and submit ELO requests, ELO proposals, waivers and agreements, and a timelog module to collect and store timelog data and manage the timelog approval process.