Automated Sender Information Management in Facsimile Systems
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Solution Overview
Problem
Users face significant work burdens in registering and updating source information for facsimile communications in existing client-server systems, particularly in adding and managing sender names for transmission documents.
Innovation Solution
A communication system comprising a communication apparatus and an image processing apparatus that automatically generates and adds appropriate source information to image data, reducing user workload by integrating source names from both the communication apparatus and the image processing apparatus, and transmitting this information to the destination apparatus.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If source information is manually registered and updated in the facsimile server, then accurate sender information is available for transmission, but users face significant work burden and time consumption
Solution Approach 1:
The system enables self-service by automatically acquiring sender information from the image processing apparatus and populating the transmission form without requiring manual user input. The communication apparatus autonomously retrieves and processes source information, eliminating the need for users to manually register and update sender details.
Solution Approach 2:
The system performs preliminary action by pre-acquiring and storing sender information from the image processing apparatus before the actual facsimile transmission. The communication apparatus obtains source information in advance and prepares it for automatic form population, so that when transmission is initiated, the information is already ready and requires no manual intervention.
2Productivity
If source information is pre-registered in the facsimile server, then transmission can proceed quickly, but users must manually update information when sender details change
Solution Approach 1:
The system maintains ease of operation by automatically updating the transmission form with current sender information from the image processing apparatus. When sender details change, the communication apparatus autonomously retrieves the updated information and populates the form, eliminating manual update requirements while maintaining fast transmission capability.
Solution Approach 2:
The system introduces dynamics by making the sender information updateable and adaptable in real-time. Rather than static pre-registered information, the system dynamically retrieves current sender details from the image processing apparatus, allowing the information to adapt to changes without requiring manual intervention or system reconfiguration.
3Reliability
If manual form filling is required for each transmission, then accurate information can be entered, but users experience repetitive work and increased operational complexity
Solution Approach 1:
The system eliminates repetitive manual form filling by implementing self-service automation. The communication apparatus automatically retrieves sender information from the image processing apparatus and populates the transmission form fields, ensuring accurate information entry without requiring user interaction with the form.
Solution Approach 2:
The system merges the information retrieval and form population processes into a single automated operation. The communication apparatus combines the functions of acquiring sender information and filling the transmission form, eliminating the separate manual steps and reducing operational complexity while maintaining information accuracy.
Data Source
AI summary
Communication systems, communication apparatus, and image processing apparatus, which connect with communication apparatus are disclosed herein. The communication apparatus includes a first memory, which stores first additional information; an additional-information notifying portion, which notifies the image processing apparatus of the first additional information; and a second transmitter, which transmits image data transmitted from a first transmitter to the destination apparatus. The image processing apparatus includes a second memory, which stores second additional information; an information generator, which generates third additional information; and the first transmitter, which adds the third additional information generated by the information generator to the image data and transmits the image data comprising the third additional information to the communication apparatus. The third additional information includes the first additional information notified by the additional-information notifying portion and the second additional information stored in the second memory.