Fax Data Management System for Unregistered Address Registration
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Solution Overview
Problem
Existing fax data management systems fail to effectively manage unregistered fax numbers, making it difficult for users to determine whether to add these numbers to their address book, as they cannot assess the incoming fax data from unregistered sources.
Innovation Solution
A fax data management system that includes a management unit for unregistered fax numbers, a display unit to show unregistered address information, and a registration unit to register selected fax numbers into the address book, allowing users to manage and register unregistered fax numbers.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If fax data from unregistered numbers is automatically rejected, then security and spam filtering are improved, but the ability to assess incoming fax data content is lost
Solution Approach 1:
The patent introduces an intermediary mechanism (the display unit showing unregistered address information) between the automatic rejection policy and the user. This intermediary allows users to view and assess fax data content from unregistered numbers before making a manual decision, thus resolving the contradiction between automatic security filtering and the need for content assessment.
2Ease of operation
If automatic registration of fax numbers is implemented, then ease of operation is improved, but user control over address book entries is reduced
Solution Approach 1:
The patent implements a dynamic registration system where the state of fax number registration can change based on user input. The system automatically registers numbers by default but allows users to modify this behavior by displaying unregistered address information and enabling manual registration decisions, thus maintaining both ease of operation and user control.
3Ease of operation
If unregistered address information is displayed, then user decision-making is improved, but device complexity increases
Solution Approach 1:
The patent merges multiple functions into a unified structure: the management unit handles both registered and unregistered address information, the display unit presents a consolidated view of unregistered addresses with their associated fax data, and the registration unit integrates automatic and manual registration processes. This merging reduces overall system complexity while maintaining ease of operation.
Data Source
AI summary
To make it possible to appropriately determine whether to register a number in an address book for fax data from the number not registered in the address book. A fax data management system including: a management unit configured to, in the case where a fax number of received fax data is not registered in address book data, in which a name and a fax number of a source of transmission are registered in association with each other, manage information including at least the fax number of the received fax data as unregistered address information; a display unit configured to display the unregistered address information and an image corresponding to the received fax data of which the fax number is not registered in the address book data; and a registration unit configured to register a fax number selected from the unregistered address information in the address book data, the registered fax number being associated with a name of the source of transmission.