File Management Interface for Accurate Multi-Destination Allocation
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Solution Overview
Problem
Users often register electronic files to incorrect locations when copying them to multiple destinations, leading to potential misplacement and inefficiencies.
Innovation Solution
A file management apparatus that provides a selection screen for choosing registration locations and an allocation screen displaying detailed information for each candidate, allowing users to accurately allocate files to the correct locations.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If a user registers electronic files to multiple registration locations using a simple selection screen, then the operation is fast and simple, but the user may register files to wrong locations
Solution Approach 1:
The registration process is divided into two distinct screens: a selection screen for choosing registration locations and an allocation screen for confirming file-location assignments. This segmentation allows the system to maintain operational simplicity while improving registration accuracy by separating the location selection phase from the confirmation phase.
Solution Approach 2:
The system displays detailed information about each registration location candidate on the allocation screen before the user finalizes the registration. This preliminary action of showing folder names, paths, and other identifying information allows users to verify their selections and prevent misregistration before it occurs.
2Reliability
If detailed information of each registration location is displayed, then registration accuracy improves, but the screen complexity increases
Solution Approach 1:
The system transitions from a single-screen selection interface to a two-screen workflow, adding a temporal dimension to the interaction. The allocation screen builds upon the selection screen by displaying detailed information in a structured table format, organizing complexity across multiple dimensions rather than crowding all information into one screen.
Data Source
AI summary
A file management apparatus includes a processor configured to: perform control to display a selection screen on which a user selects plural registration location candidates for one or more electronic files, and an allocation screen that displays the plural registration location candidates selected on the selection screen, and allows the user to allocate an electronic file to each registration location candidate; and perform control to display, on the allocation screen, detailed information of each registration location candidate, which is not displayed on the selection screen.