File Movement Notification System for Conflict Prevention
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Solution Overview
Problem
In paperless fax order-receiving/ordering workflows, moving files between servers can result in file conflicts and errors due to prolonged operable times, making it difficult to track file movements and identify errors, especially with large volumes of operations.
Innovation Solution
An information processing apparatus with a detection unit for moving file instructions, a determination unit for exclusion processing, an exclusion processing unit to prevent concurrent operations, a moving unit for transferring files, a canceling unit to end exclusion processing, and a notification unit to inform users of file movements, ensuring transparent file operations and reducing conflicts.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If exclusion processing is performed to prevent file conflicts during movement, then file operation reliability is improved, but users cannot determine whether a file is lost or being moved when error notifications occur
Solution Approach 1:
The patent implements a notification mechanism that provides feedback to users about file movement status. When a file is being moved and another user attempts to access it, the system notifies the second user that the file is being moved rather than simply returning an error. This feedback loop resolves the information loss problem while maintaining the exclusion processing that ensures reliability.
2Loss of information
If all file operations are recorded and displayed as in US2008/0306900, then file tracking capability is improved, but finding specific file movement information becomes difficult due to large volume of operations
Solution Approach 1:
The patent extracts and highlights only the relevant file movement information from the overall operation log. Instead of displaying all operations equally, the system specifically identifies and presents movement-related operations, allowing users to quickly find file movement status without being overwhelmed by the complete operation history.
3Reliability
If files remain in origin server during copying to movement destination server, then file movement completeness is improved, but file conflict probability increases due to prolonged operable time
Solution Approach 1:
The patent applies preliminary anti-action by implementing exclusion processing before the actual file movement occurs. When a file movement operation is initiated, the system preemptively prevents other users from accessing the file, rather than waiting for conflicts to occur. This anticipatory measure eliminates file conflicts while maintaining the file in the origin server until movement is complete.
Data Source
AI summary
When provision of a movement instruction for moving a file stored in a first folder to a second folder is detected, whether exclusion processing is already performed for the file is determined. In a case where it is determined that the exclusion processing is not performed for the file, the exclusion processing is performed so that the file to be operated by another user is not allowed and information indicating that the file is being moved is stored. After the file is moved to the second folder, the exclusion processing for the file is canceled. In a case where it is determined that the exclusion processing has already been performed for the file and when the information indicating that the file is being moved is stored for the file for which the exclusion processing has been performed, a notification indicating that the file is being moved is provided.