File Naming Rule Apparatus for Uniqueness and Visibility
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Solution Overview
Problem
Conventional fax document storage systems face issues with file name duplication leading to data loss and poor user visibility, as they rely on automatically generated unique identification numbers rather than user-friendly naming conventions.
Innovation Solution
An information processing apparatus and method that allows users to set naming rules for image files, ensuring uniqueness and enhancing visibility by warning users if the rules do not meet predetermined conditions, thereby generating and storing file names and folder names based on user-defined criteria.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If a unique identification number is forcibly added as the file name by the system, then file name duplication is prevented, but user visibility and ease of identification deteriorate
Solution Approach 1:
The file naming process is segmented into two independent parts: a user-defined base name (for visibility and identification) and a system-generated unique identifier (for preventing duplication). These segments are combined to form the complete file name, allowing each component to fulfill its specific function without compromising the other.
Solution Approach 2:
The patent merges the user-friendly naming component with the system-generated unique identification component into a single composite file name. This combination ensures that the file name simultaneously provides good user visibility and guarantees uniqueness, resolving the contradiction between these two requirements.
2Reliability
If a unique identification number is used as the file_name, then data loss due to duplication is prevented, but the effort in searching for a desired document increases
Solution Approach 1:
The file name is segmented into a meaningful user-defined portion (enabling quick identification and reducing search time) and a unique system-generated identifier (preventing data loss). This segmentation allows the file naming system to simultaneously achieve both objectives without compromise.
Solution Approach 2:
The patent changes the parameters of file naming by allowing user-defined attributes (such as document type, date, or custom keywords) to form the visible portion of the file name, while maintaining the unique identifier parameter for collision prevention. This parameter change enables both efficient searching and data protection.
3Productivity
If the system automatically generates file names using attributes, then optimization of digitization and storage is achieved, but file name duplication occurs leading to data overwrite
Solution Approach 1:
The patent merges automated attribute-based naming (for productivity) with system-generated unique identifiers (for data integrity). The user-defined portion automates the naming process based on document attributes, while the unique identifier component prevents duplication, thereby maintaining both automation efficiency and data integrity.
Solution Approach 2:
The system performs preliminary action by generating a unique identifier before the actual file storage operation. This preliminary unique identification ensures that even if attribute-based names duplicate, the complete file names remain unique, preventing data overwrite and maintaining data integrity throughout the automated process.
Data Source
AI summary
There is provided with an information processing apparatus and a method of controlling the same. The apparatus sets a naming rule for an image file and determines whether or not the set naming rule satisfies a predetermined condition. If it is determined that the naming rule does not satisfy the predetermined condition, the information processing apparatus warns a user. On the other hand, if it is determined that the naming rule satisfies the predetermined condition, the information processing apparatus generates a file name of the image file in accordance with the set naming rule, and stores the image file with the file name.