File Naming Rules Based on Document Format and Content
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Solution Overview
Problem
Current file management systems lack an efficient method to automatically determine appropriate file names for documents based on their format, leading to manual and cumbersome processes for naming and organizing electronic files.
Innovation Solution
A file management device and method that determines a naming rule for electronic files based on their format, using character strings extracted from the files, and automatically generates candidate file names by applying these rules, with priority given to formats and application frequency.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If manual file naming is performed, then file names can be customized, but time consumption and operational complexity increase
Solution Approach 1:
The system extracts character strings from the document content itself and automatically generates file names without requiring manual input. The file management device performs self-service by using the document's own text content as the source for naming, eliminating the need for user intervention in the naming process.
2Productivity
If automatic file naming is implemented, then time efficiency improves, but accuracy of file name determination deteriorates
Solution Approach 1:
The system extracts multiple candidate character strings from the document and uses frequency analysis to determine the most appropriate file name. The file management device analyzes which character strings appear most frequently in the document content and uses this feedback to select the most representative name, ensuring both automation and accuracy.
3Adaptability or versatility
If multiple naming rules are stored, then adaptability to different document types improves, but system complexity increases
Solution Approach 1:
The system pre-stores multiple naming rules in advance, each associated with specific document formats. When a document is processed, the file management device automatically selects the appropriate naming rule based on the document's format, eliminating the need for users to manually configure rules and simplifying the user interface while maintaining high adaptability.
4Loss of information
If character strings are extracted from document content, then relevant file names are generated, but processing complexity increases
Solution Approach 1:
The system replaces complex manual text analysis with automated character string extraction technology. The file management device uses optical character recognition (OCR) and text processing algorithms to automatically extract meaningful character strings from document images or files, substituting manual information processing with automated computational methods that are both efficient and accurate.
Data Source
AI summary
There is provided a file management device includes: a memory; and a processor coupled to the memory and the processor configured to determine a naming rule for a file name to be assigned to an electronic file for a document, based on a format of the document; and determine the file name by using a character string included in the electronic file in accordance with the determined naming rule. The processor is further configured to store, with respect to an existing electronic file, naming rules relating to documents having a common format, in association with the format; and select, for an electronic file for a newly input document, a naming rule to be applied, from among the stored naming rules, based on a format of the electronic file.