Electronic File Re-sharing Notification System
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Solution Overview
Problem
Organizations face challenges in controlling the sharing of sensitive electronic files, as users may inadvertently share such files with competitors, leading to potential damage to the organization's competitive advantage or harm, and once shared, control over the files is often lost.
Innovation Solution
A computing system that detects re-sharing of electronic files and automatically generates notifications to the file owner or responsible party, allowing them to cancel the re-sharing operation, thereby enhancing security and control over sensitive information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users are allowed to re-share electronic files freely, then ease of operation and collaboration is improved, but security control and protection of sensitive information deteriorates
Solution Approach 1:
The system implements a notification mechanism that automatically alerts file owners when their shared files are re-shared with new users. This feedback loop enables owners to monitor and control the distribution of their files, allowing them to revoke access permissions when necessary, thus maintaining security while permitting collaborative sharing.
Solution Approach 2:
The system proactively notifies file owners before finalizing re-share permissions, giving owners the opportunity to approve or cancel the re-share operation in advance. This preliminary action prevents unauthorized dissemination of sensitive files while still allowing legitimate collaborative sharing to proceed.
2Reliability
If re-sharing notifications are sent to file owners, then security control is improved, but loss of time in processing re-share operations increases
Solution Approach 1:
The notification system operates periodically and asynchronously, sending alerts to file owners when re-share events occur. This allows the system to maintain security control through timely notifications without blocking or significantly delaying the overall file sharing workflow, as the notification process does not prevent the re-share operation from completing.
Data Source
AI summary
A computing system providing access to electronic files is provided. The computing system includes a processor and a data store coupled to the processor and configured to store the electronic files. A user interface component is coupled to the processor and is configured to generate a user interface that allows a first user to select an electronic file to be re-shared with second user. The processor is configured to detect re-sharing of the selected electronic file by the first user and automatically generate a notification to a third user. The notification is configured to allow the third user to cancel the re-sharing of the electronic file.