Automated File Sharing via Contact Parsing
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Solution Overview
Problem
Current methods for sending electronic files to contacts are cumbersome and prone to errors, requiring users to manually parse contact information and enter email addresses, which can lead to forgotten contacts and mistakes.
Innovation Solution
A process and application with a sharing function that automatically detects contact information from an electronic file, checks for matching email addresses in a contact directory, and creates and sends an electronic message with the file attached, simplifying the sharing process by integrating these steps into the file editing application.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If a user manually creates an electronic message and attaches a file, then the user has control over the sending process, but the process is tedious and error-prone
Solution Approach 1:
The system performs preliminary actions by automatically parsing the electronic file to extract contact information before the user needs to send the message. The contact names are detected and matched with email addresses in advance, so when the user activates the sharing function, the message is already prepared with all necessary information.
Solution Approach 2:
The system serves itself by automatically performing the entire message creation process. When the user activates the sharing function, the system autonomously parses the file, extracts contact information, matches email addresses, creates the message, attaches the file, and sends it - all without requiring manual user intervention for each step.
2Reliability
If a user manually parses the file and enters contact information, then accuracy can be verified, but mistakes and forgotten contacts occur
Solution Approach 1:
The manual mechanical process of parsing, matching, and entering contact information is replaced with an automated computational system. The sharing function automatically parses the electronic file using software algorithms, matches contact names with email addresses from the contact directory, and populates the message fields - eliminating manual typing and verification steps that lead to errors.
Solution Approach 2:
The system incorporates feedback by checking the extracted contact information against the stored contact directory. The automatic matching process verifies that detected contact names correspond to valid email addresses in the user's contact list, providing immediate feedback on whether the extracted information is correct and complete before sending.
3Productivity
If multiple manual steps are executed to share a file, then each step can be controlled, but the overall process becomes cumbersome
Solution Approach 1:
The system merges multiple separate operations into a single integrated sharing function. Instead of requiring the user to separately parse the file, extract contacts, match email addresses, create the message, attach the file, and send it, all these steps are combined into one automated process triggered by a single user action - dramatically improving both productivity and ease of operation.
Data Source
AI summary
Process for sending an electronic file to at least one contact (1) of a user (2), said process providing for the activation by said user of a sharing function, said process further providing for, upon said activation:parsing said electronic file for detecting information about said contact;checking in at least a contact directory the existence of an electronic address matching with said information;creating an electronic message (5) comprising at least said electronic file and said electronic address;sending said electronic message to said contact through said electronic address.