Folder Rule Editing UI for Custom File Naming
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Solution Overview
Problem
Existing folder allocation systems in information processing apparatuses, such as MFPs, require complex manual changes to hierarchical layers when adding new folders, and do not allow users to create custom attribute names for folder naming.
Innovation Solution
The information processing apparatus includes a user interface with a first area for editing rules and a second area for selecting unit items, allowing users to set custom attribute names and arrange them arbitrarily, enabling easier folder allocation and naming.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Device complexity
If the input fields for folder allocation are fixed in advance for each hierarchical layer, then the system structure is simple and stable, but it requires complicated manual changes when a new folder is inserted between hierarchical layers
Solution Approach 1:
The patent transforms the fixed input field structure into a dynamic, draggable interface where folders can be freely repositioned between hierarchical layers. The input fields are no longer static placeholders but become interactive elements that users can drag to adjust folder positions, allowing flexible insertion without complex manual changes to the underlying system structure.
Solution Approach 2:
The patent divides the folder allocation interface into separate draggable components (folders and input fields) rather than a monolithic fixed structure. This segmentation allows individual elements to be moved independently, enabling users to insert new folders between hierarchical layers by simply dragging the new folder to the desired position without affecting the overall system architecture.
2Device complexity
If a pulldown menu is used for selecting attribute names, then the interface is simple, but users cannot create custom attribute names
Solution Approach 1:
The patent extracts the attribute name selection from a closed pulldown menu system and presents it as an open, editable interface. Instead of being confined to predefined options, users can directly input and create custom attribute names through the draggable input fields, transforming a restrictive selection mechanism into a creative input environment while maintaining interface simplicity.
3Reliability
If the hierarchical layers and input fields are fixed, then the system is stable and easy to implement, but it reduces user flexibility in setting folder allocation rules
Solution Approach 1:
The patent introduces dynamic repositioning capability to the previously fixed hierarchical structure. Users can drag folders and input fields to adjust the hierarchical arrangement according to their specific needs, transforming a rigid stable system into a flexible one that adapts to various user requirements while maintaining the stability of the underlying system architecture through controlled interaction mechanisms.
Data Source
AI summary
To enable a user to more easily set a rule relating to folder allocation and file naming at the time of filing data, such as a document scanned image and a received facsimile, and storing the file. On a user interface screen for setting a rule relating to property information that is used at the time of allocating a file to a folder for storage, at least a first area for editing the rule and a second area displaying an item a user can select are provided. The item is a unit element for a user to set a character string configuring the property information and corresponds to a character string of an arbitrary attribute a user can set. Then, the rule is created by the item selected by a user from the second area being arranged at a position designated by the user in the first area.