Electronic Form Segmentation for Secure Multi-User Completion
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Solution Overview
Problem
Existing electronic document completion processes require manual and repetitive input from multiple users, which is time-consuming and insecure, as information is often visible during the filling process, lacking secure and independent data collection mechanisms.
Innovation Solution
A system that utilizes a master field list to segment questions into subsets for different users, allowing secure and independent logging, with a user segregation manager ensuring each user can only access and update their designated subset of questions, and a form aggregation component populates the electronic document with collected information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If multiple users manually fill in electronic documents simultaneously, then information collection is comprehensive, but the process is time-consuming and insecure
Solution Approach 1:
The patent segments the electronic document into multiple sections or fields, assigning specific sections to different users. This segmentation allows parallel completion of different parts of the document simultaneously, reducing overall completion time while maintaining information completeness. Each user works independently on their assigned section without interfering with others.
Solution Approach 2:
The patent introduces an intermediary system that manages user access to the electronic document. This intermediary controls which users can access which sections, coordinates simultaneous editing, and ensures secure data collection. The intermediary mediates between multiple users and the document, enabling efficient parallel completion while maintaining security and integrity.
2Quantity of substance
If all users can access the entire electronic document, then data collection is comprehensive, but security and privacy are compromised
Solution Approach 1:
The patent applies local quality by granting different access permissions to different users based on their roles and the sensitivity of specific document sections. Not all users have access to all sections - each user has tailored access rights appropriate to their function. This ensures comprehensive data collection from all necessary users while maintaining security by limiting exposure to only what each user needs to contribute.
Solution Approach 2:
The patent segments the electronic document into multiple protected sections, each with its own access controls. This segmentation allows the system to collect comprehensive data from multiple users while ensuring that each user can only access and modify their designated sections, thereby maintaining security and privacy for sensitive information.
3Adaptability or versatility
If manual filling processes are used, then user input is flexible, but the process lacks automation and efficiency
Solution Approach 1:
The patent implements preliminary action by pre-configuring the electronic document with defined sections, user assignments, and access permissions before the filling process begins. This preliminary setup enables automated routing of sections to appropriate users, automatic tracking of completion status, and streamlined data collection. Users retain flexibility in providing their input within their assigned sections while the system automates the coordination and aggregation processes, significantly improving efficiency.
Data Source
AI summary
The claimed subject matter provides a system and/or a method that facilitates completing multiple electronic document applications. An interface component can receive two or more electronic documents, wherein each electronic document includes at least two or more questions with respective fill-in fields to be completed by a user input. A master field component can create a master field list that includes a first subset of questions and a second subset of questions and the first subset of questions is targeted toward a first user to answer and the second subset of questions are targeted toward second user to answer. A user segregation manager component can ensure an independent and secure log in to the master field list for each user to provide information. A form aggregation component can leverage the master field list to populate or update the electronic document.