Compliance Management System for Gaming License Automation
Solution Overview
Problem
The process of applying for gaming licenses is time-intensive and labor-intensive, especially when multiple individuals need to apply for licenses in multiple states or jurisdictions, as existing autofill solutions are inefficient, insecure, and not adaptable to different form formats.
Innovation Solution
A compliance management system that captures and securely stores personal data in an encrypted format, translates it into appropriate fields across various forms, and constructs a packet of required forms, allowing for efficient and secure submission, particularly for gaming licenses.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Speed
If existing autofill solutions are used to populate license application forms, then data entry speed is improved, but data security deteriorates due to unencrypted storage
Solution Approach 1:
The patent introduces an encryption intermediary layer between the autofill system and stored data. Personal information is encrypted using cryptographic algorithms before being stored in the database, while the autofill functionality remains intact through decrypted temporary access during form population. This mediator resolves the contradiction by maintaining both speed (through efficient encryption/decryption) and security (through encrypted storage).
Solution Approach 2:
The system dynamically changes the encryption parameter state - data is stored in encrypted form (secure state) but transformed to decrypted form (accessible state) only when needed for form population. This parameter change allows the system to switch between security and usability modes, resolving the contradiction between data security and data entry speed.
2Measurement precision
If manual data entry is performed for multiple license applications, then data accuracy is maintained, but time consumption increases significantly
Solution Approach 1:
The system performs preliminary data collection and validation when user information is first entered into the database. This preliminary action includes validating data formats, checking completeness, and storing standardized information. When generating license applications, this pre-validated data is automatically retrieved and populated, ensuring accuracy without requiring manual verification for each form, thus reducing time consumption.
Solution Approach 2:
The system creates standardized data templates from user information that can be copied and adapted across multiple license applications. Once user data is validated and stored, it can be efficiently copied to multiple forms with automatic adaptation to different jurisdiction requirements, maintaining accuracy through consistent source data while dramatically reducing the time needed to complete multiple applications.
3Ease of operation
If a single standardized form is used for data collection, then usability is improved, but adaptability to different jurisdiction formats deteriorates
Solution Approach 1:
The system segments the license application process into two distinct parts: a standardized data collection interface (improving usability) and a configurable form generation engine (providing adaptability). The user interacts with a single standardized form for data entry, while the system internally segments and adapts this data to match the specific requirements of different jurisdiction formats, resolving the contradiction between ease of operation and adaptability.
Solution Approach 2:
The standardized data collection form is designed with universal fields that can accommodate information required by multiple jurisdictions. The system then applies multi-functionality by configuring different output templates based on the target jurisdiction, allowing the same universal data structure to adapt to various specific form requirements, thus maintaining both usability and adaptability.
4Reliability
If multiple forms are manually prepared and submitted, then completeness of application packets is ensured, but productivity deteriorates
Solution Approach 1:
The system implements feedback mechanisms that automatically verify the completeness of application packets before submission. Checklists and validation rules provide real-time feedback on missing or incomplete fields, ensuring that all required information is included. This automated feedback loop maintains reliability (completeness) while eliminating the time-consuming manual verification process, thereby improving productivity.
Solution Approach 2:
The system performs self-service functions by automatically assembling complete application packets, generating required documentation, and preparing submissions without manual intervention. The automated system services itself by retrieving stored user data, populating multiple forms, validating completeness, and generating final packets ready for submission, thus ensuring completeness while dramatically improving application processing productivity.
Data Source
AI summary
A compliance management system is provided which includes a personal information database, and a processor executing instructions that provide a number of functional modules. The modules include a dashboard module to receive personal information regarding a licensee, and to store in in the personal information database, and a document request module to retrieve a license form from a website or remote database. The modules also include a document preparation module to map each field within the license form to corresponding licensee information, and a document generation module to retrieve the information for each field and to place the corresponding retrieved information in the respective fields of the license form. The modules also include an overflow module to identify an overflowed field within the license form, and to generate an attachment for the license form including the information for that field.