Geolocation-Based Hot Desk Workspace Automation
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Solution Overview
Problem
The existing hot desk setup process is time-consuming and inefficient, requiring users to manually request and wait for their user profiles to be loaded over a network, especially when traveling unexpectedly to a remote office location, which decreases productivity.
Innovation Solution
A geolocation system that determines a user's mobile device location, automatically configures the workspace by loading user profiles, settings, and routing calls, and grants access based on predefined hot desk and security policies, eliminating the need for manual requests and reducing setup time.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If manual profile loading process is used, then user profile can be loaded at remote office, but it consumes significant time and reduces productivity
Solution Approach 1:
The system performs preliminary actions by detecting user arrival at the remote office location and automatically initiating the profile loading process before the user needs to use the computer. This eliminates the manual request-and-wait process, allowing the profile to be ready when the user arrives, thus reducing setup time and maintaining productivity.
2Ease of operation
If user profile is downloaded over network, then remote workspace can be configured, but it takes time depending on profile size
Solution Approach 1:
The system detects when the user arrives at the remote office location and automatically starts downloading the user profile over the network before the user needs to use the computer. This preliminary action eliminates the need for the user to manually request and wait for the profile download, making the workspace configuration seamless and reducing perceived download time.
Solution Approach 2:
The system performs self-service by automatically detecting the user's location and initiating the profile loading process without requiring manual user input. The computer at the remote office automatically configures itself with the appropriate user profile, eliminating the need for user intervention and reducing the time the user spends waiting for configuration.
3Adaptability or versatility
If unexpected trip to different office occurs, then user can travel to remote location, but profile cannot be preloaded causing waiting time
Solution Approach 1:
The system performs preliminary actions by continuously monitoring for user arrival at the remote office location and automatically initiating the profile loading process as soon as the user arrives. This ensures that even for unexpected trips, the profile is loaded immediately upon arrival rather than requiring the user to contact someone beforehand, eliminating waiting time while maintaining travel flexibility.
Solution Approach 2:
The system uses feedback from location detection to automatically trigger the profile loading process. When the system detects that the user has arrived at the remote office location, it automatically initiates the profile download and configuration, ensuring that the workspace is ready without requiring the user to provide advance notice or contact anyone at the remote location.
Data Source
AI summary
A geolocation system determines a location of a user mobile device. The geolocation system identifies a hot desk policy associated with the location of the user mobile device and automatically configures a workspace according to the hot desk policy associated with the location of the user mobile device.