Graph Database Document Distribution via Data Scoping Objects
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Solution Overview
Problem
Current methods for distributing documents in organizations are inefficient and wasteful, as they often send information to employees who do not need or want it, leading to reduced productivity and potential security breaches.
Innovation Solution
A computer-implemented method using a data scoping object linked with documents to create a list of recipients based on dynamic graph database relationships, ensuring that documents are distributed only to those who require them, leveraging a flexible graph database to define and update relationships based on metadata and attributes.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If documents are distributed to all employees in an organization, then information reaches everyone, but resource usage increases and productivity decreases due to information overload
Solution Approach 1:
The patent applies local quality by creating targeted distribution lists based on employee attributes, document types, and organizational hierarchy. Instead of uniform distribution to all employees, the system selectively distributes documents to specific subsets of employees who need them, thereby maintaining information delivery completeness while reducing information overload and preserving productivity.
2Loss of information
If documents are distributed to all employees, then no information is lost, but energy and resources are wasted on unnecessary distributions
Solution Approach 1:
The patent extracts the essential function of document distribution by implementing a filtering mechanism that identifies and distributes documents only to relevant employees. The system extracts unnecessary distributions based on employee attributes, document types, and organizational context, thereby preventing information loss to needed recipients while eliminating waste of energy and resources on unnecessary distributions.
3Ease of manufacture
If traditional distribution methods are used, then implementation is simple, but security risks increase due to unauthorized access
Solution Approach 1:
The patent introduces an intermediary layer between the document and the employee that evaluates distribution appropriateness based on multiple factors including employee attributes, document types, and organizational hierarchy. This intermediary filtering mechanism maintains security by preventing unauthorized access while preserving ease of implementation through automated decision-making that requires no complex manual security configurations.
Data Source
AI summary
A computer-implemented method of improving data distribution in an organization by a computer, comprises: receiving, by the computer, a command to distribute the document to the organization; responsive to receiving the command, reading a data scoping object assigned to the document; responsive to reading the data scoping object, creating a list of individuals in accordance with the data scoping object; and responsive to creating the list, automatically distributing, by the computer, the document only to the individuals on the list.