Communication Group Automation for Real-Time Project Notifications
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Solution Overview
Problem
Existing project information systems require manual updates and subsequent manual notification of relevant members, which is inefficient and cumbersome.
Innovation Solution
A method and apparatus for creating a communication group associated with a target object upon inputting first information on a relevant page, allowing automatic sending of notification messages without the need for creating a group page, utilizing a chatbot for group creation and message sending, and managing user access and notifications based on predefined rules.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If manual updates and manual notification methods are used in the project information system, then users can update and notify project members, but the process is inefficient and cumbersome
Solution Approach 1:
The system automatically creates communication groups and sends notification messages when project information is updated. The notification sending unit automatically notifies relevant members without requiring manual intervention, allowing the system to serve itself and eliminating the need for users to manually create groups and send notifications.
Solution Approach 2:
The system pre-configures communication groups and notification rules in advance. When project information is updated, the pre-configured notification sending unit immediately activates and sends notifications to the appropriate communication groups, eliminating the need for real-time manual group creation and notification processes.
2Ease of operation
If communication groups are created manually before sending notifications, then notifications can be sent to specific groups, but additional user operations are required
Solution Approach 1:
The system merges the group creation function and notification sending function into a single integrated process. When project information is updated, the notification sending unit automatically creates the necessary communication groups and sends notifications in one operation, combining multiple steps into a single automated action.
Solution Approach 2:
The notification sending unit acts as an intermediary between the project information update and the communication group notification. It automatically determines which communication groups need to be notified, creates them if necessary, and sends notifications, eliminating the need for users to manually perform these intermediate steps.
3Productivity
If a dedicated group creating page is used, then communication groups can be created, but it requires users to navigate to a specific page and perform separate creation steps
Solution Approach 1:
The notification sending unit is designed to perform multiple functions: it monitors project information updates, determines relevant communication groups, creates groups automatically, and sends notifications. This multi-functional component eliminates the need for separate group creation pages and processes, simplifying the system structure while improving efficiency.
Solution Approach 2:
The system extracts the group creation and notification sending functions from the traditional multi-page workflow and consolidates them into the notification sending unit. This extraction eliminates the need for users to navigate to dedicated group creation pages, reducing system complexity and improving the notification process.
Data Source
AI summary
A method, apparatus, terminal device and storage medium for processing information is provided. The method comprises: in response to inputting first information of a target object on a relevant page of the target object, creating a communication group associated with the target object; sending, to the communication group, a first notification message obtained based on the first information. The associated communication group of the target object is created after the first information of the target object is input, a user may create the communication group without creating a page in a group and associate the communication group with the target object, so it is unnecessary for the user to perform the steps of creating the communication group and sending the first information only if the target object is input, thereby reducing the user's operations.