Electronic Healthcare Form Bundling with Live Image Capture
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Solution Overview
Problem
Traditional methods for providing supplemental documentation to healthcare organizations are time-consuming, insecure, and prone to mismatch or loss, which can lead to incomplete or illegible forms, potentially delaying medical treatment or causing harm.
Innovation Solution
A system that uses mobile devices to capture and transmit both structured healthcare form data and unstructured supplemental documentation as a bundled form, ensuring secure and efficient submission to healthcare organizations, while maintaining compatibility with existing workflows.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If traditional methods (hand delivery, fax, unsecured email) are used to provide supplemental documentation, then the process is simple to implement, but the security and reliability of documentation transmission deteriorates
Solution Approach 1:
The patent introduces a mobile device as an intermediary between the requestor and the healthcare organization. The mobile device captures images of supplemental documentation and transmits them electronically, serving as a mediator that bridges the gap between traditional paper-based methods and secure digital transmission systems.
Solution Approach 2:
The patent replaces mechanical transmission methods (hand delivery, fax machines) with electronic imaging and digital transmission. The mobile device camera captures images of documentation, which are then transmitted electronically, substituting physical handling and mechanical fax systems with optical and electronic processes.
2Reliability
If supplemental documentation is submitted separately from the form, then the submission process is simpler, but the risk of mismatch or loss increases
Solution Approach 1:
The patent merges the supplemental documentation with the form submission process by capturing images of documentation using the mobile device camera and transmitting them together with the completed form. This combination ensures that documentation and forms are submitted as a unified package, eliminating mismatch or loss issues.
Solution Approach 2:
The patent performs preliminary capture and verification of supplemental documentation images before final submission. The system allows users to review captured images and ensure they meet requirements before transmitting the complete package, preventing errors that would require resubmission.
3Productivity
If traditional submission methods are used, then equipment requirements are minimal, but access to necessary equipment (fax machines) becomes a bottleneck
Solution Approach 1:
The patent leverages the mobile device's camera and communication capabilities, which are universally available modern equipment. The mobile device serves multiple functions: capturing images, storing documentation, and transmitting data electronically, replacing specialized equipment like fax machines with a universally accessible multi-functional device.
4Productivity
If incomplete or illegible forms are submitted, then the initial submission is faster, but the need for rework and contact increases
Solution Approach 1:
The patent incorporates feedback mechanisms that allow users to review captured images of supplemental documentation and verify form completeness before submission. The system provides immediate feedback on image quality and completeness, enabling users to correct issues before final transmission, thereby increasing first-pass submission accuracy.
Data Source
AI summary
Techniques for generating healthcare form bundles with supplemental live image documentation are disclosed. The techniques include: obtaining, from a user, values of fields of a healthcare form; capturing a live image including supplemental documentation for the healthcare form, from a camera of a device operated by the user; generating a form bundle including (a) an electronic version of the healthcare form populated with the values, and (b) the image including the supplemental documentation for the healthcare form; and transmitting the form bundle to a healthcare organization.