Hierarchical Folder Structure for Backup Data Organization
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Solution Overview
Problem
Existing data communication systems for facsimile transmission lack a hierarchical folder structure, making it difficult to distinguish and quickly check backup data without opening the files, especially when multiple files have similar names.
Innovation Solution
Implementing a data communication method that generates folders with a hierarchical structure, where types of information related to facsimile transmission are used as folder names at each level, allowing specific values of this information to be used as names for the folders, enabling easy identification of backup data content without opening the files.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If data is stored in a flat folder structure without hierarchy, then the storage system is simple and easy to implement, but it becomes difficult to distinguish and quickly check backup data when multiple files have similar names
Solution Approach 1:
The patent segments the storage structure into multiple hierarchical levels (first level folders and second level subfolders) to organize backup data. First level folders are created based on transmission dates, and second level subfolders are created based on sender information. This segmentation allows users to quickly locate and check backup data by navigating through organized levels rather than searching through a flat structure with many similar files.
2Productivity
If a hierarchical folder structure is implemented to organize backup data by transmission information, then data retrieval becomes easier and faster, but the system complexity and processing requirements increase
Solution Approach 1:
The patent applies preliminary action by automatically creating the hierarchical folder structure and organizing backup data into appropriate folders at the time of transmission. The system pre-establishes first level folders based on transmission dates and second level subfolders based on sender information before data needs to be retrieved. This preliminary organization eliminates the need for manual sorting later and enables fast data retrieval without requiring complex search operations.
Solution Approach 2:
The system performs self-service by automatically generating the hierarchical folder structure and organizing backup data without requiring user intervention. The data communication apparatus automatically creates folders based on transmission dates and sender information, and automatically places backup data into the appropriate folders. This automated self-organization reduces system complexity from a user perspective while maintaining high retrieval efficiency.
Data Source
AI summary
A data communication method of storing data transmitted from a data transmission apparatus in a folder provided in an information processing apparatus and capable of checking content of backup data without opening the data by storing data. Folders are generated in each level of a hierarchical structure based on set hierarchical structure of the folders. Types of information related to transmission of the data are set as types of names of the folders in each level of the hierarchical structure. A specific value of the information related to the transmission of the data corresponding to the set types is provided to the generated folders as the names of the generated folders.