Hot Folder Printing Status Notification via Extraction
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Solution Overview
Problem
In conventional hot folder applications, users need to navigate the management UI to confirm job status, requiring knowledge of UI operations and unable to refer to job status details without opening the UI, making it cumbersome for operators to monitor processing status.
Innovation Solution
An information processing apparatus with a monitoring unit to track job data in a hot folder, determination units to assess processing executability and completion, a specifying unit to outline status information, and a creation unit to generate a notification file containing both outline and detailed processing status, allowing users to access status without opening the UI.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If users confirm job status through the management UI, then detailed status information can be accessed, but operator complexity increases and time is lost navigating the interface
Solution Approach 1:
The patent extracts the essential job status information from the complex management UI and places it directly in the hot folder as a notification file. This allows users to access status information without navigating the UI, resolving the contradiction by taking out only the necessary information (status details) from the full system interface.
Solution Approach 2:
The notification file acts as an intermediary between the job processing system and the user. Instead of users directly interacting with the management UI to check status, the system generates a notification file that mediates this information transfer, providing status details in an accessible format without requiring UI navigation.
2Ease of operation
If a notification file is created in the hot folder, then status information becomes easily accessible, but the system complexity increases
Solution Approach 1:
The system segments the job processing information into two distinct parts: a brief notification file placed in the hot folder for quick status checks, and the full detailed information remaining in the management UI or job folder. This segmentation allows simple status confirmation without the full system complexity, as users only need to check the small notification file for basic status.
Data Source
AI summary
An information processing apparatus including a hot folder, comprises: a first determination unit configured to determine whether print processing of the job data stored in the hot folder is executable; a printing unit configured to print the job data determined to be executable; a second determination unit configured to determine whether the printing unit has normally ended the print processing of the job data; a specifying unit configured to specify outline information of a status of the print processing of the job data; an acquisition unit configured to acquire detailed information of the status of the print processing of the job data; and a creation unit configured to create a printing status notification file including the outline information of the status of the print processing of the job data specified and the detailed information of the status of the print processing of the job data acquired.