Image Forming Apparatus Automatic Document Editing
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Solution Overview
Problem
Existing document creation systems, such as MFPs, are limited in their ability to automatically generate documents with diverse content types, requiring pre-defined templates for specific document types and being unable to incorporate non-text information like drawings or tables at arbitrary locations.
Innovation Solution
An image forming apparatus equipped with a detection module to identify unfinished parts in documents, an obtaining module to retrieve necessary information from servers via a network, and an editing module to automatically fill in the information, using attribute data and keywords to generate search jobs and update documents.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If template-based document creation is used, then document creation efficiency is improved for specific document types, but the system cannot create documents with diverse content types and locations
Solution Approach 1:
The document is segmented into multiple regions, each with specific attributes (region number, position, content type). This allows the system to handle diverse content types (text, drawings, tables) at arbitrary locations without requiring pre-defined templates for each document type.
Solution Approach 2:
The document structure is made dynamic by allowing regions to be added, removed, and repositioned freely. The system can adapt the document layout based on the content being created, rather than being constrained by fixed template structures.
2Ease of operation
If pre-defined templates are prepared for different document types, then document creation is simplified, but the system complexity increases and cannot handle arbitrary content placement
Solution Approach 1:
A single document creation interface handles multiple document types and content configurations. The system provides universal functionality for creating text, drawings, and tables at any location, eliminating the need for separate templates for each document type.
Solution Approach 2:
The system automatically manages document structure and content placement based on user input and region definitions. It self-adjusts the document layout and content assignment without requiring users to manually configure templates or specify detailed formatting rules.
3Ease of manufacture
If text-based document creation is used, then document processing is simple, but the system cannot incorporate non-text information like drawings or tables at arbitrary locations
Solution Approach 1:
Different regions of the document are assigned different content types (text, drawing, table) based on their specific attributes. Each region can have customized properties such as position, size, and content format, allowing diverse content types to be incorporated at arbitrary locations while maintaining organized local management.
Data Source
AI summary
An image forming apparatus configured to store document data therein and to perform network communication is provided. The image forming apparatus includes a detection portion configured to detect, from a document to be saved, an unfinished part where a detection index and attribute data are described, the attribute data indicating an attribute of yet-to-be-written information to be written into the unfinished part; an obtaining portion configured to obtain information to be written into the unfinished part from a server connected to the image forming apparatus via a network based on the attribute data and information described in a vicinity of the unfinished part; and an editing portion configured to perform automatic editing by which the information obtained from the server is written into the unfinished part.