Image Processing Apparatus Online Meeting Recipient Automation
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Solution Overview
Problem
Existing technologies face challenges in efficiently sending image data generated by scanning to participants in an online meeting, especially when there are many participants or when participants are unknown, leading to burdensome recipient information entry and schedule checking.
Innovation Solution
An image processing apparatus that includes a scanning unit, an acquisition unit to acquire participant information from an online meeting service, a determination unit to identify recipients based on the acquired information, and a sending unit to send the generated image data to the determined recipients.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If recipient information is manually entered for each participant, then accurate delivery to intended recipients is ensured, but the operation becomes burdensome and time-consuming when there are many participants
Solution Approach 1:
The system automatically identifies and selects participants from online meeting information without requiring manual entry. The image forming apparatus autonomously retrieves participant lists from the online meeting system, determines appropriate recipients based on meeting roles and attendance status, and prepares delivery without user intervention in the recipient specification process.
Solution Approach 2:
The system pre-acquires participant information from the online meeting system before the scanning operation. By obtaining the participant list and their contact information in advance, the system eliminates the need for manual entry during the actual image delivery process, significantly reducing operation time.
2Measurement precision
If participant information is manually checked from schedule information, then accurate recipient identification is achieved, but the process becomes complicated and time-consuming when participants are unknown
Solution Approach 1:
The system introduces an online meeting system as an intermediary between the image forming apparatus and participant information. Instead of manually checking schedule information, the apparatus automatically queries the online meeting system which maintains authoritative participant lists, meeting attendance status, and contact information, thereby simplifying the identification process while ensuring accuracy.
Solution Approach 2:
The image forming apparatus integrates multiple functions including automatic participant information acquisition, recipient determination based on meeting roles, and image delivery. This multi-functional integration eliminates the need for separate manual processes of checking schedules and identifying recipients, streamlining the overall workflow.
3Productivity
If all participant information is acquired and processed, then complete coverage of all participants is achieved, but the information processing burden increases significantly
Solution Approach 1:
The system determines recipient appropriateness based on local characteristics of each participant rather than treating all participants uniformly. It evaluates meeting roles, attendance status, and distribution settings to selectively identify suitable recipients, processing only the necessary subset of participant information rather than all available data.
Solution Approach 2:
The system acquires participant information from the online meeting system but processes only the portion necessary for recipient determination. By selectively filtering and processing relevant participant data based on meeting context and distribution settings, it avoids the overhead of processing complete participant information while achieving complete coverage of appropriate recipients.
Data Source
AI summary
An image processing apparatus of the present invention includes: a scanning unit configured to scan an original to generate image data; an acquisition unit configured to acquire information about participants in an online meeting from an online meeting service; a determination unit configured to determine a recipient based on the acquired information; and a sending unit configured to send the generated image data to the recipient determined by the determination unit.