Image Transmission Apparatus with Automated Deletion Tracking
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Solution Overview
Problem
Existing image data transmission systems face difficulties in reliable reception and simple deletion of image data, with users encountering challenges in accessing and managing data after deletion, leading to inefficiencies and memory usage issues.
Innovation Solution
An image transmission apparatus, program, and system that include an image reading unit, retention unit, transmission unit, and deletion unit, which transmit notification mails with place information and deletion functions to user terminals, allowing users to easily access and delete image data stored in a retention place via a network.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If data is manually deleted from a file server, then storage space is freed, but the user cannot easily track what was deleted and may lose access to needed data
Solution Approach 1:
The system implements feedback by automatically notifying the user when data is deleted from the file server. The notification mail includes specific information about what was deleted, when it was deleted, and by whom, allowing users to track deletions without manually checking the server. This resolves the contradiction by providing deletion tracking information automatically while maintaining storage space management.
Solution Approach 2:
The system performs self-service by automatically monitoring and tracking deleted data without requiring user intervention. The file server itself generates and sends notifications about deletions, eliminating the need for users to manually track what has been deleted. This allows storage space to be freed through deletion while automatically preserving deletion tracking information.
2Extent of automation
If data is retained in a file server for automatic deletion, then deletion can be automated, but users have difficulty accessing and confirming what data exists
Solution Approach 1:
The notification mail serves as an intermediary between the file server and the user. It conveys information about retained data and deletion actions from the automated system to the user, making the automated deletion process transparent and accessible. Users can confirm what data exists and what has been deleted through this intermediary communication channel.
Solution Approach 2:
The system provides feedback to users about the status of their data in the file server. Notification mails inform users about data retention, deletion timing, and current storage status, allowing users to easily confirm what data exists without directly accessing the file server. This maintains automation while improving ease of operation.
3Loss of information
If users manually check to see what data was deleted, then deletion tracking is possible, but significant time is consumed
Solution Approach 1:
The system performs preliminary action by proactively sending notification mails to users about deletions before they would need to check manually. The deletion tracking information is prepared and delivered in advance, eliminating the need for users to spend time checking what was deleted. This resolves the contradiction by providing deletion tracking information automatically without requiring user time investment.
Data Source
AI summary
Image data that is read in an image reading scanner of an image transmission apparatus is retained in a URL area of a memory. A CPU of the image transmission apparatus transmits a notification mail that has notification contents which includes at least place information indicating retention place and a deletion function of being able of deleting the image data that is retained, to a user terminal via a network. The image data in the retention place is deleted when a deletion instruction is transmitted from the user terminal using the deletion function.