In-Meeting Content Presentation Management for Compliance
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Solution Overview
Problem
Current video conferencing platforms do not effectively prevent the screen sharing of noncompliant content during meetings, potentially violating regulatory restrictions and risking the unauthorized dissemination of sensitive information.
Innovation Solution
Implementing an in-meeting content presentation management system that generates a meeting record before the meeting, evaluates it against predefined rules, and dynamically controls the presentation of assets during the meeting to ensure only approved participants can view and share approved content, using a custom application within the video conferencing platform to enforce compliance.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If screen sharing is allowed without restrictions during video conferencing, then ease of operation is improved, but security and compliance are worsened
Solution Approach 1:
The system performs preliminary actions by generating a meeting record before the video conferencing meeting starts, identifying anticipated participants and assets, and evaluating compliance with restrictions in advance. This allows the system to pre-approve or reject content before actual screen sharing occurs, resolving the contradiction by enabling ease of operation for approved content while ensuring reliability through pre-validation against regulatory restrictions.
Solution Approach 2:
The system implements feedback mechanisms by continuously monitoring screen sharing activities during the meeting, comparing actual participants and shared content against the pre-established meeting record and restrictions. When non-compliant content sharing is detected, the system provides feedback by preventing further sharing of such content, thus maintaining both operational ease for compliant content and security/reliability for restricted content.
2Reliability
If dynamic control of content presentation is implemented during meetings, then security and compliance are improved, but device complexity is worsened
Solution Approach 1:
The system achieves universality by creating a meeting record data structure and evaluation framework that can handle multiple types of participants (users, groups, devices), multiple assets (documents, presentations, applications), and various regulatory restrictions. This multi-functional approach consolidates diverse control requirements into a unified system, improving security and compliance without proportionally increasing complexity.
Solution Approach 2:
The system introduces an intermediary layer (the meeting record and compliance evaluation module) between the screen sharing functionality and the actual content presentation. This intermediary automatically evaluates compliance, identifies approved participants and assets, and enforces restrictions without requiring complex manual intervention, thus improving control while managing system complexity through automated mediation.
3Reliability
If meeting records are generated and evaluated before meetings, then compliance with restrictions is improved, but loss of time is worsened
Solution Approach 1:
The system performs compliance evaluation as a preliminary action before the meeting starts, generating a meeting record that identifies anticipated participants and assets. By completing this evaluation in advance, the system ensures compliance reliability is established before content sharing begins, while the time investment is made during setup rather than during the actual meeting, minimizing impact on productive meeting time.
Solution Approach 2:
The system implements dynamic adjustments during the meeting by monitoring actual participants and shared content against the pre-established meeting record. When changes occur (new participants joining, different content being shared), the system dynamically re-evaluates compliance in real-time, balancing the initial time investment with ongoing adaptive control that maintains compliance without requiring complete re-evaluation of all content.
Data Source
AI summary
Embodiments of in-meeting content presentation management are disclosed, including: receiving a selection of an asset to be presented during a video conferencing meeting along a plurality of meeting participants, wherein the asset is selected from an approved subset of assets stored at a content storage; determining that a meeting participant of the plurality of meeting participants is not approved to view the selected asset; and preventing the selected asset from being presented to the plurality of meeting participants within the video conferencing meeting.