Information Lifecycle Management via Unique ID Tracking
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Solution Overview
Problem
Current information life-cycle management systems fail to uniformly manage the lifecycle of information across various media types, such as electronic data, paper, and storage media, leading to difficulties in tracking and controlling the use, collection, and deletion of information, especially when information is converted into multiple formats.
Innovation Solution
An information life-cycle management system that assigns a unique management ID to each information medium, incorporating a header with date, user, medium type, and use limitation policy, allowing for cross-media tracking and control through an information management server, which ensures proper handling and deletion processes.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If information is converted into various information media (electronic data, paper, CD-ROM), then information can be distributed and stored in multiple formats, but uniform management of the information life cycle across all media types becomes difficult
Solution Approach 1:
The patent applies universality by creating a management ID that functions across all information media types (electronic data, paper, CD-ROM). The management ID serves as a universal identifier that enables the same management system to handle diverse media formats uniformly, allowing one system to perform multiple media types management functions without requiring separate management mechanisms for each format.
2Reliability
If a management ID is given to information to track its life cycle, then tracking and control capability is improved, but the system requires complex mechanisms to manage multiple media types and their conversion states
Solution Approach 1:
The patent applies segmentation by dividing the information management system into distinct functional modules: the management ID assignment module, the media type identification module, and the life cycle management module. This segmentation allows each module to handle specific tasks independently, reducing overall system complexity while maintaining reliable tracking across multiple media types.
3Reliability
If the system tracks the state of deletion of electronic material and collection/discarding of paper materials, then information security is improved, but it becomes difficult to uniformly recognize and manage the states across different media types
Solution Approach 1:
The patent introduces the management ID as an intermediary that mediates between different media types and the management system. This intermediary enables uniform recognition of information states across electronic data, paper, and storage media by providing a common reference point that the management system can use to track and control the life cycle regardless of the underlying media format.
Data Source
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AI summary
In one embodiment of the present invention, the information management server apparatus includes an information management relation DB which stores the issued management ID and forming time and date information, user information, a medium type, a use limitation policy, and information management server information in a header portion of the copied management file in association with each other with respect to a management ID of a management file in management file copying request information. The electronic medium control apparatus requests an electronic copying of the management file. The management file is managed in the information management relation DB.