Intelligent Connection Module for Automated Data Transfer

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Solution Overview

Problem

Current methods for transferring data from document applications to data applications, such as the 'copy+paste' function, are time-consuming and inefficient, requiring frequent switching between applications and manual input, which hampers productivity.

Innovation Solution

A method and system that automatically read out and transfer data from a document application to a data application using an intelligent connection module, allowing data to be identified and entered into corresponding fields with a single button action, eliminating the need to switch between applications.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If the copy+paste function is used to transfer data from document to form, then data can be transferred, but the user must continuously switch between applications which is time-consuming

Engineering Contradiction:

Improvedata transfer speedVSAvoidtime for switching applications

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The patent introduces an intermediary system consisting of a document application window and a data application window that are simultaneously displayed. The system uses automatic data recognition mechanisms (such as optical character recognition or pattern matching) to identify data in the document window and automatically transfer it to the corresponding fields in the data application window, eliminating the need for manual copying and pasting between applications.

Inventive Principle:

Principle #24Intermediary (Mediator)

Solution Approach 2:

The system performs preliminary actions by pre-displaying both the document application window and the data application window in a configured state before data transfer is needed. The system pre-establishes the correspondence between data fields in the document and form fields in the data application, so that when data transfer is initiated, the automatic recognition and transfer can occur immediately without requiring application switching.

Inventive Principle:

Principle #10Preliminary action

2Ease of operation

If manual data entry is used, then data can be transferred, but the process is work-intensive and time-consuming

Engineering Contradiction:

Improvesimplicity of data transferVSAvoidtime for manual data input

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The system implements self-service by automatically recognizing and extracting data from the document application window and transferring it to the data application window without requiring manual intervention for each data entry. The automatic data recognition system identifies data patterns, extracts them, and places them in the correct form fields automatically, making the process simple and time-efficient.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces the mechanical manual data entry process with an automated system that uses optical character recognition, pattern matching, or other automatic data extraction techniques. This substitution eliminates the need for manual typing and copying, significantly reducing the time and effort required for data transfer while maintaining accuracy.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Productivity

If wholly automatic data recognition systems are used, then large quantities of documents can be processed automatically, but templates must be generated and manually corrected which adds complexity

Engineering Contradiction:

Improvevolume of documents processedVSAvoidtemplate generation and correction process

Core Design Contradiction:

ProductivityVSDevice complexity

Solution Approach 1:

Instead of implementing a complete wholly automatic system that requires complex template generation and correction processes, the patent applies partial automation. The system automatically displays both applications simultaneously and performs automatic data recognition, but the user retains control and can review the process. This partial automation approach achieves high productivity for large document volumes without the complexity of full automation template management.

Inventive Principle:

Principle #16Partial or excessive action

Data Source

PatentUS8667410B2Method, system and computer program product for transmitting data from a document application to a data application

Publication Date: 2014.03.04 OPEN TEXT SA ULC

AI summary

In a method for computer-aided transfer of data from a document application into a data application having a set of data fields, a document is displayed in the document application opened on a computer with a display device, and wherein from the document data are to be transferred into the data application also opened on the computer. A name of a data field into which data are to be transferred is displayed on the display device. Via identification of a corresponding data value in the document on the display device, a character string representing the data value is automatically read out from the document and entered into the data field corresponding to the data field name in the data application via actuation of a predetermined button.