Electronic Invoice Data Routing for Post-Payment Access
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Solution Overview
Problem
Existing systems for invoice data management fail to automatically transmit invoice document data to buyers and sellers after a successful electronic payment transaction and do not manage this data centrally, leading to inefficiencies and the need for physical printouts.
Innovation Solution
A system comprising a buyer terminal, buyer payment device, seller payment receiving device, seller processing and/or computing device, central server unit, and communication network, which captures and stores invoice document data centrally, enabling secure, efficient, and transparent electronic transactions by transferring data to both parties post-transaction.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Extent of automation
If existing invoice data management systems are used, then basic invoice capturing is possible, but automatic transmission of invoice document data to buyers and sellers after payment transactions cannot be achieved
Solution Approach 1:
The system establishes a feedback loop where the seller's payment receiving device captures invoice data, transfers it to the server unit, which then automatically sends the data to both seller and buyer terminals. This feedback mechanism ensures reliable data transmission and confirms completion to all parties, resolving the contradiction between automation and reliability.
Solution Approach 2:
The server unit acts as an intermediary that receives invoice document data from the seller's payment receiving device and automatically distributes it to both the seller's processing device and the buyer's terminal. This intermediary role ensures reliable and automated data transmission to all relevant parties, eliminating the need for manual intervention.
2Productivity
If physical printouts are used for invoices, then data can be accessed locally, but resource consumption increases and transaction efficiency decreases
Solution Approach 1:
The system creates digital copies of invoice document data that are stored on the server unit and can be accessed by both seller and buyer terminals. This eliminates the need for physical printouts while maintaining data accessibility, thereby reducing resource consumption and improving transaction efficiency through electronic data exchange.
Solution Approach 2:
The system replaces the mechanical process of printing and physically distributing invoices with an electronic data transmission system. Invoice data is captured electronically, stored digitally on the server, and transmitted via communication networks to all relevant parties, eliminating resource consumption associated with physical printouts while enhancing efficiency.
3Productivity
If centralized data storage is implemented, then data management efficiency improves, but system complexity increases
Solution Approach 1:
The server unit is designed as a universal platform that performs multiple functions: receiving invoice data from sellers, storing it centrally in the invoice database, validating data integrity, and automatically distributing it to both sellers and buyers. This multi-functional approach improves data management efficiency while containing complexity within a single centralized unit.
Solution Approach 2:
The server unit serves as a centralized intermediary that manages all invoice data operations. By consolidating data reception, storage, validation, and distribution functions in one unit, the system achieves efficient centralized data management while isolating complexity from the individual terminal devices used by buyers and sellers.
Data Source
AI summary
A system for automatic invoice data management, wherein a buyer terminal, a seller payment receiving device, a seller processing and/or computing device and a server unit have a data connection via a communication network, wherein the seller payment receiving device has a capture module for capturing invoice document data and buyer and seller metadata linked thereto, which data can be transferred by the seller payment receiving device over the communication network to the server unit, and wherein the server unit has at least one invoice database unit in which the invoice document data can be stored and can be transferred automatically by the server unit over the communication network to the buyer terminal and the seller processing and/or computing device.