Keyword Hierarchy Folder Organization System
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Solution Overview
Problem
The manual organization of large volumes of data in computer systems using directories and folders has become cumbersome due to rapid data expansion.
Innovation Solution
A folder-based data organization method that utilizes a keyword hierarchy to automatically generate and manage folder directories, allowing documents to be stored in target folders based on their keyword hierarchy paths.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If manual organization of data using directories and folders is used, then data can be stored in a structured manner, but the task becomes burdensome and time-consuming due to large scale data expansion
Solution Approach 1:
The system automatically analyzes document content, extracts keywords, and organizes documents into folders without human intervention. The processor circuitry performs keyword extraction, hierarchy generation, and document routing autonomously, making the organization system self-serving rather than requiring manual user action.
Solution Approach 2:
The system transforms unorganized documents into organized folder structures by changing the organizational parameters from manual user-defined categories to automated keyword-based hierarchical classification. This parameter transformation enables scalable organization that adapts to large data volumes.
2Extent of automation
If automated keyword-based organization is implemented, then data organization efficiency improves, but system complexity increases due to keyword hierarchy generation
Solution Approach 1:
The system segments the document organization process into distinct functional modules: keyword extraction module, hierarchy generation module, and document routing module. This segmentation reduces overall system complexity by making each module independent and manageable while maintaining high automation capability.
Solution Approach 2:
The keyword hierarchy acts as an intermediary structure between raw documents and final folder organization. This intermediary layer simplifies the complexity by providing a structured intermediate representation that automatically maps to the folder system, reducing the need for complex direct mapping logic.
3Ease of operation
If folder hierarchy reflects keyword hierarchy, then document retrieval becomes easier, but folder directory structure becomes complex
Solution Approach 1:
The system performs preliminary organization by automatically creating the keyword-based folder hierarchy and populating it with documents before user interaction. This preliminary action ensures that when users access the system, the structure is already optimized for their needs, making navigation intuitive despite the underlying complexity.
Solution Approach 2:
The system adds a keyword-based dimensional layer to the traditional folder structure, creating a multi-dimensional organization system. Documents can be accessed through both traditional folder paths and keyword-based routes, providing multiple access dimensions that simplify user operation while managing structural complexity through layered organization.
Data Source
AI summary
The present disclosure relates to folder-based data organization method and system. The method may include obtaining a keyword hierarchy for a plurality of documents. The keyword hierarchy may be configured for organizing the plurality of documents and include a plurality of levels for the keyword hierarchy. The method may further include generating a folder directory in a data storage system based on the keyword hierarchy. A folder hierarchy of the folder directory reflects at least a portion of the keyword hierarchy and folders in the folder hierarchy are named based on corresponding keywords in the at least a portion of the keyword hierarchy. The method may further include determining a target folder for storing one of the documents in the folder directory based on the keyword hierarchy path associated with the document and storing the document to the target folder in the folder directory.