Location-Based Folder Access for Meeting Materials
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Solution Overview
Problem
Existing file sharing methods for meeting materials are cumbersome, requiring manual creation of access folders for each meeting and lack efficient access control, especially when attendees move between locations.
Innovation Solution
An information processing apparatus that automatically creates and manages access folders based on the location of user terminals, using location recognition to grant access authority dynamically, allowing seamless file sharing among attendees while maintaining appropriate access restrictions.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual creation of access folders is used for each meeting, then access control can be maintained, but administrative burden increases and operation becomes cumbersome
Solution Approach 1:
The system automatically creates access folders and manages access authority based on location information without requiring manual administrative intervention. The server autonomously performs folder creation, access authority assignment, and termination based on attendee presence detection, eliminating the cumbersome manual management process while maintaining secure access control
Solution Approach 2:
The system pre-configures location information and associates it with appropriate access folders before meetings begin. When attendees arrive at designated locations, their access authority is automatically granted in advance, eliminating the need for manual folder creation and access setup during each meeting event
2Reliability
If access folders are created for each meeting location, then secure access can be ensured, but system complexity increases
Solution Approach 1:
The server system performs multiple functions including location information management, folder creation, access authority assignment, and termination management through a single integrated mechanism. This universal approach consolidates what would otherwise require separate complex systems for each function, reducing overall system complexity while maintaining security
Solution Approach 2:
Location information serves as an intermediary that automatically links attendees to appropriate access folders. Instead of directly managing complex access relationships between users and folders, the system uses location data as a mediator to automatically establish and terminate access authorities, simplifying the overall system architecture
3Reliability
If manual access management is used, then control over meeting materials can be maintained, but time consumption increases
Solution Approach 1:
The system automatically monitors attendee locations, detects when attendees arrive or leave, and autonomously creates or terminates access authorities without requiring administrative time investment. This self-service mechanism maintains reliable access control while completely eliminating the time-consuming manual management tasks
Solution Approach 2:
The system continuously receives location information feedback from attendees and automatically adjusts access authorities based on this feedback. When location changes are detected, the system immediately responds by creating or terminating access folders, maintaining secure control without requiring administrative intervention and saving significant time
Data Source
AI summary
An information processing apparatus includes a processor configured to determine a location in which a terminal is located, and create a folder to which access authority is given to the terminal, the folder being associated with the location. A control method of an information processing apparatus includes determining a location in which a terminal is located, and creating, using a processor, a folder to which access authority is given to the terminal, the folder being associated with the location.