Automated Mail Generation from Online Documents
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Solution Overview
Problem
Current email generation processes are inefficient as users often need to manually copy and paste document content or write emails manually, leading to low efficiency and increased time consumption when document information cannot be easily copied.
Innovation Solution
A mail processing method and apparatus that sends document obtaining requests to a server, receives and matches authority-controlled document information with an account ID, and generates emails in a mail editing page based on received document information, eliminating the need to manually copy content.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If users manually copy and paste document content to generate emails, then email generation can be completed, but time consumption increases and efficiency decreases
Solution Approach 1:
The system automatically copies document content from the online document to the email body without requiring manual user intervention. The terminal device obtains the document link, retrieves the content through automated processes, and inserts it into the email, replacing the manual copy-paste operation and significantly reducing time consumption.
Solution Approach 2:
The system introduces an intermediary mechanism (the mail processing apparatus) that acts as a bridge between the online document and the email composition interface. This intermediary automatically retrieves document content based on the document link and populates the email body, eliminating the need for direct manual copying by the user.
2Productivity
If users manually write emails without document assistance, then email can be generated, but efficiency is reduced
Solution Approach 1:
The system performs preliminary actions by automatically retrieving and preparing document content before the user needs to compose the email. When the user provides a document link, the system proactively obtains the content and makes it ready for insertion into the email body, saving the user from having to manually gather and prepare the information.
Solution Approach 2:
The system enables self-service by automatically completing the content retrieval and email population process without requiring manual user intervention. Once the user inputs the document link, the system independently handles content acquisition, processing, and insertion into the email, making the operation as convenient as simply providing the link.
3Reliability
If the system implements authority verification for document access, then data security is enhanced, but system complexity increases
Solution Approach 1:
The system utilizes the existing account authentication mechanism that is already in place for document access. The mail processing apparatus leverages the user's logged-in account credentials to automatically perform authority verification when retrieving document content, without requiring a separate or additional authentication system. This multi-functional approach maintains security while avoiding increased complexity.
Solution Approach 2:
The system performs authority verification automatically using the user's existing account credentials without requiring additional manual authentication steps. When the terminal device requests document content, the system self-verify whether the current account has permission to access the document, and only retrieves content if authorized. This automated self-verification process enhances security without adding operational complexity for the user.
Data Source
AI summary
A mail processing method is provided. The method includes: sending a first document obtaining request to a server in response to a triggering operation on target control in a mail editing page; receiving first document information of an on-line document sent by the server in response to the first document obtaining request, where authority control information of the first document information matches an account ID of a mail; sending a second document obtaining request to the server in response to a triggering operation to the first document information; receiving second document information sent by the server in response to the second document obtaining request and generating the mail in the mail editing page based on the second document information.