Matrix File Management System Central Registration
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Solution Overview
Problem
Conventional file management systems using a tree structure become complex and difficult to navigate as folders deepen in hierarchy, making it hard for users to intuitively manage and understand relationships between folders, especially when many new places are created without dedicated software, leading to cluttered middle-stage layers.
Innovation Solution
A file management system and method that includes a network-connected file management apparatus with client terminals, where the apparatus generates and stores file management information, including position information, to display files as a matrix, allowing users to create new places without expanding the matrix unnecessarily by registering them closer to the center, thus maintaining a manageable and intuitive interface.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If files are managed using a tree structure with hierarchical folders, then files can be organized systematically, but the operation becomes complicated as folders deepen in hierarchy
Solution Approach 1:
The patent transforms the traditional one-dimensional hierarchical tree structure into a two-dimensional matrix structure with rows and columns. Places are arranged in a grid layout where the horizontal axis represents place names and the vertical axis represents attributes, enabling users to visually grasp relationships between folders at a glance without deep navigation
2Ease of operation
If new places are created without dedicated software, then user convenience is improved, but the place matrix expands unnecessarily leading to clutter
Solution Approach 1:
The system pre-defines a fixed matrix structure with predetermined rows and columns before places are created. When new places are created through simple user operations without dedicated software, they are automatically positioned within the existing matrix framework, preventing unnecessary expansion and maintaining structural integrity
Solution Approach 2:
The patent changes the parameter of place registration from requiring dedicated software to accepting simple user input. By modifying the registration parameters to work with the fixed matrix structure, places can be created conveniently while the matrix itself maintains its predefined dimensions, avoiding clutter
Data Source
AI summary
When registration operation for a new place is performed, the client terminal sends registration information along with a user ID to the file management server. The file management server extracts the number of layers and the number of places from the place map information. The file management server computes a layer close to the center of the place map information from the extracted number of layers. Next, the file management server retrieves a place of which the place name is not registered. Moreover, the file management server computes and acquires the distance of the retrieved place, and registers the registration information for the new place in the place having the shortest distance.