Virtual Meeting Archiving Engine for Compliance Data Segmentation
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Solution Overview
Problem
Conventional systems are inadequate in managing the storage, archiving, and data retrieval of compliance policies for virtual meetings, particularly when multiple regulated user accounts with different compliance policies attend the same virtual meeting.
Innovation Solution
The Archiving Engine identifies and stores compliance data for multiple regulated user accounts attending the same virtual meeting by generating metadata on a per-user basis and creating separate archival files without modifying the original data, ensuring compliance with various policies.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If separate archival files are created for each regulated user account with different compliance policies, then compliance data management is improved, but system complexity increases
Solution Approach 1:
The system segments archival data into two distinct types: original meeting data and compliance-specific translated files. Each regulated user account receives customized translated files containing only the data elements required by their specific compliance policy, while the original archival files remain unchanged and shared by all participants.
Solution Approach 2:
The system extracts only the necessary compliance-relevant data elements from the complete meeting archival files and creates separate translated files for each regulated user account. This extraction process isolates the compliance data needed for regulatory purposes while leaving the master archival files intact.
2Reliability
If compliance data is archived for multiple regulated user accounts, then compliance coverage is improved, but data storage requirements increase
Solution Approach 1:
Instead of creating completely separate archival files for each regulated user account, the system creates translated files that are selective copies or representations of the original meeting data. These translated files contain only the specific data elements required by each user's compliance policy, reducing redundant storage while ensuring full compliance coverage.
3Reliability
If original data files are modified to include compliance metadata, then compliance information is improved, but data integrity is compromised
Solution Approach 1:
The system extracts compliance-related information from meeting data and places it into separate translated files associated with specific regulated user accounts. The original archival files remain unmodified, preserving their integrity as the authoritative source, while compliance metadata resides in the extracted translated files.
Solution Approach 2:
The system introduces translated files as an intermediary layer between the original meeting data and the regulated user accounts. These translated files serve as a mediator that contains compliance-specific metadata and data elements, allowing compliance requirements to be met without altering the original archival files.
Data Source
AI summary
Systems and methods are provided for generating archival data from virtual meetings. A video communication platform detects a regulated user account joining a virtual meeting. In response to detecting the regulated user account joining a virtual meeting, the video communication platform instantiates a virtual meeting participant instance by executing a bot program as a virtual meeting participant to join the virtual meeting. The video communication platform captures, via the virtual meeting participant instance, communication data associated with the regulated user account. The video communication platform generates an archival file corresponding to the regulated user account by applying a compliance policy associated with the regulated user account to the communication data.