Meeting Background Information Collection System
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Solution Overview
Problem
Preparing for meetings is time-consuming due to the need to search through multiple applications and services for relevant background information, which can be scattered across various platforms like email, Slack, JIRA, and Dropbox.
Innovation Solution
A system and method that utilize machine intelligence to automatically collect and organize meeting background information from multiple data sources, analyzing messages to identify the most relevant content and presenting it to users in a structured manner, allowing for dynamic adjustment of parameters to improve relevance.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If manual search and scanning through multiple applications is used to find meeting background information, then information completeness can be achieved, but time consumption increases significantly
Solution Approach 1:
The system performs preliminary actions by automatically collecting and organizing meeting background information from multiple applications before the meeting occurs. The information aggregation process happens in advance, categorizing and structuring data from emails, documents, and communication platforms so that users can access prepared materials without manual searching during meeting preparation.
Solution Approach 2:
The patent introduces an intermediary system that acts as a bridge between multiple applications (email, document storage, communication platforms) and the user. This intermediary automatically queries, retrieves, and organizes information from various sources, presenting a unified view without requiring users to manually navigate through different applications.
2Loss of information
If information is collected from multiple applications and services, then information relevance can be improved, but system complexity increases
Solution Approach 1:
The system implements a universal information aggregation platform that can interface with multiple different applications and services through standardized methods. The patent describes a multi-functional system capable of querying emails, documents, communications, and other data sources using common protocols, reducing the need for application-specific integration logic.
Solution Approach 2:
The patent employs parameter changes by using configurable search criteria, time windows, and relevance thresholds that can be adjusted to optimize information retrieval. The system allows dynamic modification of query parameters such as search depth, time range, and priority levels to balance information relevance with system complexity.
3Productivity
If automated information collection is implemented, then time efficiency improves, but information accuracy may decrease
Solution Approach 1:
The system incorporates feedback mechanisms where collected information is evaluated and refined based on relevance criteria. The patent describes processes where the automated collection system receives feedback on information quality, allowing it to adjust its retrieval and filtering operations to improve accuracy while maintaining efficiency.
Solution Approach 2:
The patent implements dynamic information collection where the system adapts its querying and filtering operations based on meeting context, user preferences, and historical data. The automated process is not rigid but dynamically adjusts parameters such as search scope, priority sources, and relevance thresholds to maintain information accuracy while preserving efficiency.
Data Source
AI summary
According to some embodiments, a method can include: receiving, by a first computing device, information about a meeting that a user is scheduled to attend; retrieving, by the first computing device, a plurality of messages sent to the user in one or more applications; analyzing, by the first computing device, the plurality of messages to identify one or more messages relevant to the meeting based on contents of the messages and the information received about the meeting; and sending, by the first computing device, the relevant messages to a second computing device, the second computing device configured to display the relevant messages to the user.