Meeting Break Scheduling Using Participant Request Feedback
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Solution Overview
Problem
Existing meeting applications on mobile devices lack efficient features for managing meeting sessions, particularly in scheduling breaks based on participant engagement and preferences, leading to unnecessary downtime and suboptimal meeting timing.
Innovation Solution
A method and system that utilizes a meeting application on mobile devices to receive break request messages from participants, analyze engagement data, and automatically or manually schedule breaks for optimal timing, incorporating features like break request notifications and snooze options.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If breaks are scheduled manually without participant input, then meeting structure is maintained, but participant engagement and satisfaction decrease due to unnecessary downtime
Solution Approach 1:
The system implements feedback by collecting break requests from participants through the meeting application and using this information to dynamically schedule breaks. The server receives break requests from multiple devices and processes them to determine optimal break timing, ensuring breaks are scheduled when actually needed rather than on a fixed manual schedule.
Solution Approach 2:
Participants are empowered to self-service by submitting break requests through their meeting application when they need a break. The system automatically processes these requests and schedules breaks based on participant input, eliminating the need for manual scheduling by the meeting host and reducing unnecessary downtime.
2Ease of operation
If breaks are scheduled frequently to accommodate all participant requests, then participant satisfaction increases, but meeting productivity decreases due to excessive interruptions
Solution Approach 1:
The system applies partial action by not scheduling a break for every single request, but rather processing multiple requests and scheduling breaks at optimized intervals. The server evaluates the frequency and timing of break requests and schedules breaks partially - only when warranted by sufficient participant input - thereby maintaining productivity while still accommodating participant needs.
Solution Approach 2:
The system performs preliminary processing of break requests by collecting and analyzing them before scheduling breaks. The server receives and evaluates break requests in advance, determining the optimal timing for breaks based on the accumulated input, rather than immediately scheduling a break for each request.
3Loss of time
If break scheduling is fully automated based on requests, then time management improves, but control and flexibility are reduced
Solution Approach 1:
The server acts as an intermediary between participants and the break scheduling process. It receives break requests from participants, processes the information according to configured rules, and determines break timing. This intermediary role automates time management while preserving flexibility, as the server can adjust break scheduling based on the nature of requests and predefined parameters.
Solution Approach 2:
The break scheduling system is dynamic rather than static. The server evaluates break requests in real-time and adjusts break timing based on the current state of requests and meeting progress. This dynamic approach allows the system to adapt to changing participant needs while maintaining automated time management.
Data Source
AI summary
The present disclosure relates to a method and system for managing a meeting session. In accordance with one example, there is provided a method of managing a meeting session on a server that manages the meeting session, the meeting session comprising one or more participant devices and a presenter device. The method comprises receiving one or more break request messages from the participant devices, and sending a break message to the participant devices, the break message causing a break notification to be displayed on a display of the participant devices.