Pre- to Post-Meeting Collaboration Object for Synchronized Editing
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Solution Overview
Problem
Meetings, whether pre-scheduled or impromptu, often suffer from inefficiencies and unproductivity due to disorganization and miscommunication regarding agenda items, participant roles, and lack of collaboration before, during, and after the meeting.
Innovation Solution
A collaboration object is configured to enable users to dynamically collaborate before, during, and after a meeting by linking content generated across various applications, allowing for concurrent multi-user interaction and real-time editing.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If users exchange multiple messages via message threads before meetings, then communication and content exchange occur, but time is wasted and organization is poor
Solution Approach 1:
The patent merges multiple scattered message threads, agenda items, documents, and notes into a single unified meeting object. This consolidation allows users to access all meeting-related information in one location rather than searching through multiple separate message threads, directly addressing the time loss problem while improving productivity.
Solution Approach 2:
The meeting object is pre-configured with templates for agendas, action items, and document attachments before the meeting occurs. Users can prepare and organize all necessary materials in advance within the structured framework, eliminating the need to sift through unorganized messages during preparation time.
2Ease of operation
If attendees maintain separate notetaking during meetings, then individual notes are captured, but collaboration and organization are fragmented
Solution Approach 1:
The patent combines individual notetaking with collaborative editing by providing a shared meeting object that all attendees can access and contribute to simultaneously. This maintains individual note-taking freedom while merging all notes into a unified, collaboratively organized document, improving overall productivity.
Solution Approach 2:
The meeting object serves multiple functions: it acts as a agenda template, a collaborative notetaking space, an action item tracker, and a document repository. This multi-functionality replaces the need for separate notetaking tools while enhancing collaboration efficiency.
3Quantity of substance
If multiple message threads are used for meeting organization, then detailed communication occurs, but disorganization and miscommunication result
Solution Approach 1:
The patent segments the meeting object into distinct, organized sections including agenda items, action items, discussion notes, and attached documents. This structured segmentation allows detailed communication content to be maintained while organizing it into a stable, easily navigable structure that prevents disorganization.
Solution Approach 2:
The system changes the organizational parameter from scattered message threads to a structured hierarchical framework. This parameter change maintains the quantity of detailed communication content while transforming it into an organized, stable structure with clear categories and relationships.
4Ease of manufacture
If pre-scheduled meetings use sample agendas and suggested presenters, then meeting planning occurs, but disorganization regarding agenda items and roles occurs
Solution Approach 1:
The meeting object comes pre-configured with template structures for agendas, action items, and participant roles before the meeting is scheduled. This preliminary structuring maintains scheduling simplicity while ensuring reliable organization accuracy by providing a robust framework that guides all meeting-related communications and planning.
Solution Approach 2:
The system enables continuous feedback and refinement of agenda items and participant roles within the meeting object before the actual meeting. Users can review, edit, and confirm organizational details in real-time, ensuring accuracy while maintaining the simplicity of the scheduling process.
Data Source
AI summary
Traditionally, meetings are widely utilized in business and personal communications, whether in-person and/or virtual. Organizing such meetings typically involves multiple exchanges of content and messages between users before, during, and after the meeting. In some cases, meetings may occur impromptu and may result in inefficient and unproductive collaboration. A collaboration object configured to enable users to dynamically collaborate before, during, and after a meeting is provided. In aspects, the collaboration object links content generated before, during, and after the meeting in a single location and provides functionality for concurrent multi-user interaction and synchronization of the content across applications. The collaboration object may be available from a variety of application platforms, enabling and persisting real-time editing and collaboration before, during and after the meeting.