Meeting Management System for Multi-Meeting State Visibility
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Solution Overview
Problem
Attendees at network-based meetings can only view the content of the group meeting they are attending, missing valuable presentations from other exhibitor companies, which limits their ability to explore and engage with multiple meetings simultaneously.
Innovation Solution
A meeting management system that includes a processor to acquire and transmit state data for multiple group meetings, allowing attendees to view and engage with the status of meetings they are not directly attending, using communication terminals with display capabilities to show this information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If attendees join a group meeting via network, then they can participate in remote meetings, but they can only grasp the content of one meeting at a time and miss other valuable presentations
Solution Approach 1:
The system creates a visual copy of other meeting contents (slides, speaker information, attendee count) and transmits them to the terminal device. This allows attendees to view multiple meeting contents simultaneously without physically attending all meetings, resolving the contradiction between attending multiple meetings and missing content.
Solution Approach 2:
The meeting management device acts as an intermediary that collects meeting state data from multiple group meetings and transmits it to the attendee's terminal device. This intermediary system enables attendees to access multiple meeting contents without being physically present in all meetings.
2Loss of information
If attendees walk around exhibition site to view multiple presentations, then they can see different meetings, but they cannot efficiently grasp meeting states remotely
Solution Approach 1:
The system transmits copies of meeting state data (slides, speaker info, attendee count) to the terminal device, allowing attendees to view multiple meeting contents remotely without physically visiting each exhibition booth, thus saving time while maintaining comprehensive information access.
Solution Approach 2:
The system adds a digital dimension to meeting attendance by transmitting visual information to terminal devices. Attendees can view meeting contents in a virtual space rather than physically moving through the exhibition venue, fundamentally changing the dimension of interaction and eliminating travel time.
3Loss of information
If the system transmits state data for multiple meetings, then attendees can grasp multiple meeting states, but the data transmission complexity increases
Solution Approach 1:
The meeting state data is segmented into distinct components (slide information, speaker information, attendee count) that can be independently managed and transmitted. This segmentation simplifies the overall data transmission task by breaking it into manageable units.
Solution Approach 2:
The meeting management device performs multiple functions: it manages individual group meetings, collects state data from multiple meetings, and transmits aggregated information to terminal devices. This multi-functionality reduces the need for separate systems for each task.
Data Source
AI summary
A meeting management apparatus manages a plurality of group meeting that a plurality of attendees can attend using an attendee terminal. The meeting management apparatus includes: a data acquiring part that acquires state data indicating a state of each of the plurality of group meetings; and a terminal control part that transmits, to the attendee terminal, state data corresponding to each of the plurality of group meetings in association with meeting identification information for identifying each of the plurality of group meetings.