Meeting Minutes System Synchronizing Voice and Text
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Solution Overview
Problem
Conventional meeting minutes generating systems face challenges in recording and reproducing voices evenly among participants, leading to fragmentary and difficult-to-grasp meeting summaries due to varying microphone positions and performance.
Innovation Solution
An information processing system that includes a server and terminal devices connected via a network, utilizing a text conversion tool to convert voice data into text with time-stamped information, allowing for synchronized display and easy tracking of meeting progress across all participants.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If each member records the meeting state using their own microphone, then the recording can be done individually and simultaneously, but the recording quality becomes uneven and fragmentary due to varying microphone positions and performance
Solution Approach 1:
The patent merges multiple individual voice recordings into a single integrated meeting minutes document. The server collects voice data from multiple terminal devices, processes them together, and generates unified meeting minutes that combine all participants' contributions into one coherent record, resolving the fragmentation issue while maintaining individual recording advantages.
Solution Approach 2:
The server acts as an intermediary that receives voice recordings from multiple terminal devices with different microphones and positions. It normalizes and processes these varied inputs through text conversion and synthesis, producing uniform meeting minutes that eliminate quality disparities caused by varying microphone performance.
2Loss of information
If text is converted from voice data with time information, then the meeting progress can be tracked and synchronized, but the system complexity increases due to coordination between multiple terminal devices and server
Solution Approach 1:
The server performs multiple functions including receiving voice data from multiple sources, converting text, adding time information, synthesizing meeting minutes, and managing distribution. This multi-functionality reduces the need for separate specialized components, simplifying the overall system while maintaining complete meeting flow information.
Solution Approach 2:
Each terminal device automatically performs text conversion on its own voice recording and adds its own time information without requiring manual intervention. The system operates autonomously with devices self-managing their contribution to the collective meeting minutes, reducing coordination overhead.
Data Source
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AI summary
A meeting minutes generating and processing system (1) includes an information processing device (10) and a plurality of terminal devices (20a, 20b), wherein the information processing device (10) includes a transmitting unit (120) configured to transmit a program for forming an acquiring unit (223) to the terminal devices, the acquiring unit (223) acquiring a first text, in which a voice included in a sound acquired according to a time series is converted, also acquiring each piece of time information indicating a time corresponding to each part of the first text in the sound, and transmitting the acquired information to the information processing device (10); and a collecting unit (124) configured to collect the sound, the each part of the first text, and the each piece of the time information corresponding to the each part acquired by the acquiring unit (223) in the respective terminal devices (20a, 20b).