Meeting History Provenance Graph Visualization

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Solution Overview

Problem

Manual transformation of meeting minutes into written documents is prone to inaccuracies, incompleteness, and lack of objectivity, and existing technologies for virtual meetings struggle to effectively manage and retrieve meeting history data.

Innovation Solution

A method for generating and visualizing provenance data as a graph, which captures the lineage of meeting data items, allowing for selective querying and invocation of functionalities such as browsing slides or sending emails, using a generic data model and infrastructure to collect and correlate information about data production, resources, and tasks.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Adaptability or versatility

If manual transformation of meeting minutes into written documents is used, then flexibility in document creation is maintained, but accuracy, completeness and objectivity deteriorate

Engineering Contradiction:

Improveflexibility in document creationVSAvoidaccuracy of meeting records

Core Design Contradiction:

Adaptability or versatilityVSMeasurement precision

Solution Approach 1:

The system enables automatic generation of meeting documents through self-service mechanisms where the computer system autonomously captures, transcribes, and structures meeting data without requiring manual intervention, thereby maintaining accuracy while eliminating the flexibility trade-off

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces the manual mechanical process of transforming meeting minutes with an automated computer-based system that uses speech recognition, data processing, and algorithmic document generation to produce accurate and complete meeting records automatically

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

2Loss of information

If vast amount of audio, visual and textual data is recorded for virtual meetings, then completeness of meeting history is improved, but ease of accessing and retrieving specific information deteriorates

Engineering Contradiction:

Improvecompleteness of meeting historyVSAvoidease of accessing meeting information

Core Design Contradiction:

Loss of informationVSEase of operation

Solution Approach 1:

The system segments the vast meeting data into structured components including transcribed speech, identified speakers, chronological events, decisions, and action items, organizing them into searchable units that maintain completeness while enabling easy access to specific information

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The patent introduces an intermediary processing layer that automatically transcribes audio to text, identifies key entities and events, and creates structured indexes, serving as a mediator between the raw vast data and the user's information retrieval needs

Inventive Principle:

Principle #24Intermediary (Mediator)

3Reliability

If manual transcription of meeting minutes is performed, then objectivity can be maintained through human judgment, but time consumption and productivity deteriorate

Engineering Contradiction:

Improveobjectivity of meeting recordsVSAvoidspeed of document generation

Core Design Contradiction:

ReliabilityVSProductivity

Solution Approach 1:

The system replaces manual transcription with automated speech recognition and natural language processing technologies that maintain objectivity through algorithmic consistency while dramatically increasing the speed of document generation

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The patent enables continuous automatic processing of meeting data during and after the meeting, eliminating interruptions and maintaining constant productivity through uninterrupted automated transcription and analysis operations

Inventive Principle:

Principle #20Continuity of useful action

4Ease of manufacture

If prepared meeting documents are created without automated provenance tracking, then simplicity of document creation is maintained, but ability to verify data lineage and sources deteriorates

Engineering Contradiction:

Improvesimplicity of document creationVSAvoidprovenance data of meeting information

Core Design Contradiction:

Ease of manufactureVSLoss of information

Solution Approach 1:

The system performs preliminary automatic capture and tracking of data provenance during the meeting process itself, recording sources, timestamps, and lineage information as metadata alongside the main content, making verification possible without adding complexity to document creation

Inventive Principle:

Principle #10Preliminary action

Data Source

PatentUS8988427B2Management of a history of a meeting

Publication Date: 2015.03.24 INTERNATIONAL BUSINESS MACHINE CORPORATION

AI summary

Provenance techniques are disclosed for managing a history of a meeting. For example, a method for managing a history associated with a meeting comprises the following steps. Data associated with the meeting is collected. Provenance data is generated based on at least a portion of the collected data, wherein the provenance data is indicative of a lineage of one or more data items. A provenance graph is generated that defines a visual representation of the generated provenance data, wherein graph elements comprise one or more nodes and one or more edges between nodes, wherein nodes of the graph represent records associated with the collected data and edges of the graph represent relations between the records. One or more applications are associated with at least one graph element and are selectable to invoke functionality. The generated provenance graph is stored in a repository for use in analyzing the meeting.