Meeting Request Voice Call Automation
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Solution Overview
Problem
Current electronic devices lack an efficient method to integrate voice communication with meeting requests, requiring inefficient communication methods like email for resolving conflicts or changes in meeting requests.
Innovation Solution
A system and method that enables electronic devices to generate and manage meeting requests with a voice reply rule, allowing for automatic initiation of voice calls between organizers and attendees based on predefined settings.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If meeting requests are handled through email communication, then meeting organizers and attendees can exchange meeting request replies, but the communication efficiency deteriorates and conflict resolution becomes time-consuming
Solution Approach 1:
The patent introduces a server as an intermediary that automatically processes meeting request replies and generates notifications. When an attendee replies to a meeting request, the server receives the reply, determines if it indicates a conflict, and automatically sends notifications to relevant parties, eliminating the need for manual email chains and significantly reducing conflict resolution time
Solution Approach 2:
The system performs preliminary actions by automatically analyzing meeting request replies before human intervention is needed. The server proactively identifies conflicts and sends notifications in advance, allowing organizers and attendees to resolve issues before they escalate, thereby improving overall meeting request handling efficiency
2Adaptability or versatility
If multiple communication channels are used for meeting requests, then more communication methods are available, but the system complexity increases and integration becomes difficult
Solution Approach 1:
The patent merges multiple communication functions into a unified system. The server consolidates meeting request generation, reply processing, conflict detection, and notification delivery into a single integrated platform that works across email, instant messaging, and voice communication channels, reducing system complexity while maintaining versatility
Solution Approach 2:
The server is designed with universal functionality to handle various types of communication requests through a single interface. It can process meeting requests, replies, conflicts, and notifications across different communication media (email, IM, voice) without requiring separate systems for each channel, thereby simplifying integration while preserving adaptability
Data Source
AI summary
Data processing and communications devices are configured to generate, using command signals received from at least one user input device, a signal set representing a meeting request, the meeting request signal set comprising signals representing one or more parameters for a proposed meeting and configured for causing a second data processing and communications device to initiate a voice call on receipt of command signals representing a response to the meeting request; and forward the generated meeting request signal set to the second data processing and communications device.