Meeting Room Terminal for Secure Material Data Sharing
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Solution Overview
Problem
In meeting settings, sharing material data among participants is inefficient as it typically requires printing or projecting from personal devices, and existing solutions lack secure and convenient methods for data dissemination.
Innovation Solution
A communication system that sets up a local network in meeting rooms, using a terminal device and image display apparatus to transmit and display material data upon check-in, ensuring secure sharing through short-range wireless communication and unique connection information for each meeting.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If material data is shared by printing or projecting from personal devices, then participants can access the material data, but the process becomes inefficient and requires complex operations
Solution Approach 1:
The patent introduces a terminal device provided in the meeting room as an intermediary between the material data source and participants' personal devices. This terminal device receives material data from external sources, stores it locally, and automatically transmits it to participants' devices via short-range wireless communication upon check-in, eliminating the need for participants to manually print or project data from their personal devices
Solution Approach 2:
The terminal device performs preliminary actions by pre-storing material data in its storage unit before the meeting starts. When a participant checks in, the system automatically transmits the relevant material data to the participant's device without requiring any manual operation from the participant, thus improving efficiency and reducing operational complexity
2Reliability
If material data is transmitted through a local network in the meeting room, then secure sharing is achieved, but additional infrastructure is required
Solution Approach 1:
The terminal device is designed as a multi-functional device that combines storage unit, transmission unit, and control functions in a single device provided in the meeting room. This universal device serves multiple purposes: storing material data, receiving check-in notifications, transmitting data to participants, and managing the local network connection, thereby achieving secure data sharing without requiring multiple separate infrastructure components
Solution Approach 2:
The terminal device autonomously manages the data transmission process by automatically receiving check-in notifications from participants' devices and transmitting the appropriate material data without requiring manual intervention. The device self-manages the local network connection and data security protocols, reducing the infrastructure burden while maintaining reliability
Data Source
AI summary
A communication system includes a first information processing apparatus for holding reservation information of a facility in association with information to be used at the facility; and a device that is provided in the facility and communicable with the first information processing apparatus. The communication system includes circuitry configured to: receive identification information of the reservation information and a notification indicating start of use of the facility from the device provided in the facility; in response to receiving the notification indicating start of use of the facility, transmit the information, which is requested from the device provided in the facility and corresponds to the reservation information identified by the received identification information, to the device provided in the facility; request the first information processing apparatus for the information to receive the information; and display the received information.