Meeting Scheduling via Messenger Log Analysis
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Solution Overview
Problem
Existing schedule management systems struggle to determine whether a meeting can be held during a specified time when not all participants are available, as they rely solely on scheduling information without considering conversation logs from messenger applications, which may indicate available time slots.
Innovation Solution
An information processing apparatus that receives a meeting notice instruction, acquires participant schedules, and analyzes conversation logs from messenger applications to determine if the meeting time is feasible by adjusting schedules or modifying meeting conditions, such as time or participant lists.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Measurement precision
If the schedule management system relies solely on scheduling information to determine meeting feasibility, then the system operation is simple, but the accuracy of meeting scheduling determination is insufficient
Solution Approach 1:
The patent combines schedule management system data with messenger application conversation logs to determine meeting feasibility. By merging these two information sources, the system achieves more accurate scheduling determination while maintaining reasonable operational complexity through automated processing.
Solution Approach 2:
The patent introduces an information processing apparatus as an intermediary that automatically analyzes conversation logs and determines meeting feasibility. This intermediary handles the complex analysis work, allowing the schedule management system to maintain simplicity while achieving high accuracy through the intermediary's automated decision-making.
2Reliability
If the system checks only formal schedule information, then the operation is efficient, but the reliability of meeting scheduling is reduced due to unrecorded availability changes
Solution Approach 1:
The patent performs preliminary analysis of conversation logs to detect schedule changes before formal schedule updates are made. By proactively identifying availability changes through message analysis, the system ensures reliable meeting scheduling without requiring additional verification time.
Solution Approach 2:
The patent implements a feedback mechanism where conversation logs continuously provide information about participant availability. This feedback loop allows the system to automatically adjust meeting feasibility assessments based on real-time communication data, improving reliability without increasing time investment.
3Productivity
If manual schedule checking is performed for each participant, then the scheduling accuracy is high, but the productivity is low due to time-consuming verification
Solution Approach 1:
The patent enables the system to automatically analyze conversation logs and determine meeting feasibility without manual intervention. The information processing apparatus performs self-service by autonomously extracting availability information from messages and making scheduling decisions, thereby improving productivity while preserving complete availability information.
Solution Approach 2:
The patent creates a universal solution that handles both schedule management and conversation log analysis within a single automated system. This multi-functional approach allows the system to efficiently process multiple participants' availability information simultaneously, improving productivity without losing any availability data.
Data Source
AI summary
An information processing apparatus includes a processor configured to: receive an instruction to produce a meeting notice; acquire a schedule of a participant of a meeting, the schedule arranged within a meeting time of the meeting; if the participant is occupied during the meeting time, acquire log information on a conversation that the participant has made using a messenger application; and by analyzing the log information on the conversation, display information indicating whether holding of the meeting is possible during the meeting time.